Executive Assistant to the Dean

University of Vermont; Burlington (VT); On-site; USD 37,000 - 47,000; Full time

Job summary

The University of Vermont seeks an Executive Assistant to the Dean of the College of Engineering and Mathematical Sciences. You will provide comprehensive executive and administrative support, manage a complex calendar, and coordinate meetings with attention to detail and discretion.

Responsibilities include preparing routine materials, routing requests, and supporting Dean’s Office initiatives with organized files and follow-up tracking.

Qualifications

• Associate’s degree in a related field and five years of related experience.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Teams).
• Ability to coordinate calendars, meetings and maintain accurate records.
• Discretion handling confidential information and deadlines.

Responsibilities

• Provide executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences.
• Manage a complex calendar, screen and route requests, and prepare routine correspondence.
• Coordinate and set up meetings, including scheduling, room reservations and technology needs.
• Support dean's office initiatives with organized information and project tracking.

Skills

Calendar management

Executive support

Interpersonal skills

Written communication

Education

Associate’s degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Position Details

Position Details

Advertising/Posting Title Executive Assistant to the Dean Posting Summary

The Executive Assistant to the Dean will provide comprehensive, executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences (CEMS). Serve as a primary point of contact and coordination for the Dean by managing a complex calendar; screening, prioritizing, and routing requests. Prepare routine correspondence and materials. Coordinate and set up meetings, including scheduling, room reservations, technology needs, agendas, materials, records, and follow-up tracking. Support Dean’s Office leadership and Dean’s Office initiatives with administrative projects by organizing information, maintaining accurate files, and escalating issues that require leadership attention. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications.

Minimum Qualifications (or Equivalent Combination Of Education And Experience)

Associate’s degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience. Working knowledge of software applications used to support administrative operations and familiarity with internet resources and proficiency with Microsoft Office (Word, Excel, Outlook, Teams) required.

Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records. Effective interpersonal, organizational, and written communication skills required. Demonstrated ability to exercise discretion and maintain confidentiality when working with sensitive information.

Desirable Qualifications

Experience providing executive-level administrative support in a complex office environment. Experience coordinating sensitive calendars, preparing briefing materials, managing confidential communications, tracking decisions and follow-up items. Familiarity with university processes.

Anticipated Pay Range $26.50-$34.00/hr Other Information

Final compensation will be determined in consideration of the finalist’s experience..

Special Conditions A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is ineligible for telework due to the essential functions, Background Check required for this position FLSA Non-Exempt Union Position No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States Job Open Date 09/18/2026 Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC3 N Posting Number S6304PO Department CEM Dean's Ofc/54000 Position Number 002454 Percent of Full-Time 1.0 Standard Hours at 1.0 FTE 37.5 Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please specify here where applicable. Enter "NA" if not applicable. (Open Ended Question)
• How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • HigherEdJobs
  • Inside Higher Ed
  • LinkedIn
  • Seven Days
  • UVM Employee (Please specify below)
  • UVM Employment Web Site
  • Vermont JobLink (Department of Labor)
  • Other (Please specify below)

Documents Needed to Apply

Required Documents

• Cover Letter/Letter of Application
• Resume

Optional Documents