Executive Assistant to the Dean

The University of Vermont; Burlington (VT); On-site; USD 36,000 - 47,000; Full time

Job summary

The University of Vermont seeks an experienced Executive Assistant to the Dean of the College of Engineering and Mathematical Sciences. You will provide comprehensive executive and administrative support, manage a complex calendar, coordinate meetings, and prepare materials for leadership initiatives.

Qualifications include an Associate’s degree with 5 years of related experience, strong MS Office skills, and excellent written and interpersonal communication.

Qualifications

• Requires Associate’s degree in a related field and five years of related experience.
• Working knowledge of software applications to support administrative operations and proficiency with Microsoft Office.
• Demonstrated ability to coordinate multiple activities with attention to detail and meet deadlines.
• Effective interpersonal, organizational, and written communication skills; ability to handle confidential information.

Responsibilities

• Provide comprehensive executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences (CEMS).
• Manage a complex calendar, screen and route requests, and coordinate meetings, including room reservations and technology needs.
• Prepare routine correspondence and materials for the Dean and leadership initiatives.
• Maintain accurate files and support information organization; escalate issues as needed.

Skills

MS Office

Calendar coordination

Written communication

Confidential information handling

Education

Associate’s degree + 5 years experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

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Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Be sure to carefully review and update your application information before submitting an application!

The Executive Assistant to the Dean will provide comprehensive, executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences ( CEMS ). Serve as a primary point of contact and coordination for the Dean by managing a complex calendar; screening, prioritizing, and routing requests. Prepare routine correspondence and materials. Coordinate and set up meetings, including scheduling, room reservations, technology needs, agendas, materials, records, and follow-up tracking. Support Dean’s Office leadership and Dean’s Office initiatives with administrative projects by organizing information, maintaining accurate files, and escalating issues that require leadership attention. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience. Working knowledge of software applications used to support administrative operations and familiarity with internet resources and proficiency with Microsoft Office (Word, Excel, Outlook, Teams) required.
Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records. Effective interpersonal, organizational, and written communication skills required. Demonstrated ability to exercise discretion and maintain confidentiality when working with sensitive information.

Desirable Qualifications

Experience providing executive-level administrative support in a complex office environment. Experience coordinating sensitive calendars, preparing briefing materials, managing confidential communications, tracking decisions and follow-up items. Familiarity with university processes.

Anticipated Pay Range

Anticipated Pay Range $26.50-$34.00/hr

Other Information

Final compensation will be determined in consideration of the finalist’s experience..

Special Conditions

Special Conditions A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is ineligible for telework due to the essential functions, Background Check required for this position

FLSA

FLSA Non-Exempt

Union Position

Union Position No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Univ Ops Administration OC3 N

Posting Number

S6304PO

Department

CEM Dean's Ofc/54000

Position Number

002454

Percent of Full-Time

1.0

Standard Hours at 1.0 FTE

37.5

Term (months per year)

12

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