Executive Assistant to the CTO – Remote, High-Impact Ops

Filevine; Alaska; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Parental leave

Disability insurance (short & long)

Job summary

Filevine seeks an Executive Assistant to the CTO to orchestrate high-context calendar management and complex scheduling for a 350-person R&D organization. You will act as a trusted right hand, coordinate travel, and support senior technology leaders with proactive planning and meticulous operations.

In this role you will own meeting operations, drive cross-functional communications, and ensure adherence to company policies while maintaining strong relationships across Engineering and Product

Qualifications

• 3+ years as an EA supporting VP/C-level executives in tech environments.
• Experience supporting CTOs or other technology leadership preferred.
• Direct, proactive communication and ability to synthesize complex information.
• Proficiency with Google Workspace, Outlook/Exchange, Slack, and Zoom; familiarity with travel/expense systems.

Responsibilities

• Master calendar architecture for the CTO and senior R&D leaders.
• Provide calendar and operational support for VP/EVP and Chief Architect.
• Coordinate meetings, agendas, notes, and action items across leadership teams.
• Oversee travel bookings, itineraries, and preferences via Navan.
• Handle expense reports in Ramp with policy compliance.
• Track budgets and offsite visibility using Budget vs. Actual dashboards.

Skills

Calendar management

Executive support

Cross-functional coordination

Communication

Operational mindset

Tools

Google Workspace

Outlook/Exchange

Slack

Zoom

Navan

Ramp

Guru

Claude/AI tooling

Lattice

Gong

Job description

Filevine seeks an Executive Assistant to the CTO to orchestrate high-context calendar management and complex scheduling for a 350-person R&D organization. You will act as a trusted right hand, coordinate travel, and support senior technology leaders with proactive planning and meticulous operations.

In this role you will own meeting operations, drive cross-functional communications, and ensure adherence to company policies while maintaining strong relationships across Engineering and Product