CTO Executive Assistant & R&D Operations Guru

Filevine; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance (F

Full-time benefits

Maternity & paternity leave

Short & long-term disability

Leadership learning opportunities

Company swag

Job summary

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. As Executive Assistant to the CTO, you will be the glue and playmaker for a ~350-person R&D organization, providing trusted support and operating leadership across Engineering and Product.

You will own calendar architecture, lead cross-functional coordination, and handle travel, budgets, and meeting operations for the CTO and senior leaders, enabling strategic decision-making and smooth execution.

Qualifications

• 3+ years as EA supporting VP/C-level executives, ideally in tech/SaaS/AI.
• Experience supporting CTO, CPO, or similar technology leadership.
• Direct, proactive communication and ability to synthesize complex info.

Responsibilities

• Master calendar architecture for the CTO and senior R&D leaders.
• Coordinate meetings, agendas, notes, and action items across leadership.
• Oversee end-to-end travel bookings and itineraries for the CTO.
• Track budgets and training allocations with real-time visibility.
• Coordinate Demo Day and leadership offsites; manage access and governance workflows.

Skills

Executive support

Calendar management

Cross-functional collaboration

Communication

Operational excellence

Tools

Google Drive

Outlook

Navan

Ramp

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. As Executive Assistant to the CTO, you will be the glue and playmaker for a ~350-person R&D organization, providing trusted support and operating leadership across Engineering and Product.

You will own calendar architecture, lead cross-functional coordination, and handle travel, budgets, and meeting operations for the CTO and senior leaders, enabling strategic decision-making and smooth execution.