Executive Assistant to the Co-founder, Legal, People (Contract)

Benchling; San Francisco (CA); Hybrid; USD 125,000 - 150,000; Full time

Job summary

A leading biotech company is seeking a motivated Executive Assistant to provide support for its senior leadership team. This fast-paced role involves managing schedules, coordinating events, and ensuring efficient communication within a collaborative hybrid work environment. Ideal candidates will demonstrate strong organizational skills, emotional intelligence, and an ability to manage competing priorities effectively.

Benefits

Flexible work arrangement

Wide variety of snacks

Catered lunch

Qualifications

• 3–5+ years of experience supporting VP or C-level leaders.
• Experience in tech, legal, or people organizations preferred.
• Highly organized and proactive.

Responsibilities

• Manage and prioritize calendars for senior executives.
• Coordinate meetings and events for leadership.
• Draft and review internal and external communications.

Skills

Organization

Communication

Emotional Intelligence

Discretion

Tools

Google Workspace

Slack

Zoom

Navan

Job description

ROLE OVERVIEW

We’re looking for a highly motivated and mission-driven Executive Assistant to support three senior leaders: our Chief People Officer, General Counsel, and President & Co-Founder. This is a high-trust, fast-moving role that blends strategic partnership with day-to-day operational excellence. You’ll play a key role in keeping our leadership aligned, efficient, and focused on scaling Benchling’s impact.

RESPONSIBILITIES

• Manage and prioritize dynamic calendars across time zones for three senior executives.
• Coordinate high-stakes meetings, offsites, legal and people operations events, and board prep sessions.
• Draft, edit, and review internal and external communications, ensuring clarity and tone alignment.
• Handle logistics and planning for leadership offsites, team events, and executive travel.
• Track key action items, projects, and follow-ups, ensuring nothing falls through the cracks.
• Operate as a trusted partner — balancing discretion, urgency, and judgment at every turn.

QUALIFICATIONS

• 3–5+ years of experience supporting VP or C-level leaders; strong preference for experience in tech, legal, or people organizations.
• Proven ability to support multiple executives with competing priorities.
• Polished communicator with high emotional intelligence and discretion.
• Highly organized, proactive, and capable of managing ambiguity and change.
• Comfortable with productivity and collaboration tools like Google Workspace, Slack, Zoom, and Navan.
• Passionate about biotech, innovation, and working with purpose-driven teams.

HOW WE WORK

Flexible Hybrid Work: We offer a flexible hybrid work arrangement that prioritizes in-office collaboration. Employees are expected to be on-site 3 days per week (Monday, Tuesday, and Thursday).

SALARY RANGE

Benchling takes a market-based approach to pay. The candidate's starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and work location. For this role the hourly rate is $50 - $60. In office perks in include a wide variety of snacks and catered lunch.

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