Executive Assistant to the Co-founder, Legal, People (Contract)

Benchling; San Francisco (CA); Hybrid; USD 125,000 - 150,000; Full time

Job summary

A leading biotech company is seeking an Executive Assistant to provide operational support to senior leaders, enhancing their efficiency and impact. This strategic role involves managing dynamic calendars, coordinating high-stakes meetings, and ensuring seamless communication within a fast-paced environment. Ideal candidates have strong organizational skills, emotional intelligence, and a passion for biotech innovation. Join us to help revolutionize the industry while enjoying a flexible hybrid work arrangement.

Benefits

Flexible hybrid work arrangement

Snacks and catered lunch

Qualifications

• 3–5+ years of experience supporting VP or C-level leaders.
• Ability to manage competing priorities for multiple executives.
• Polished communicator with discretion.

Responsibilities

• Manage calendars for three senior executives.
• Coordinate meetings and events.
• Draft and review communications ensuring clarity.

Skills

Organizational skills

Communication skills

Emotional intelligence

Proactivity

Tools

Google Workspace

Slack

Zoom

Navan

Job description

Executive Assistant to the Co-founder, Legal, People (Contract)

Biotechnology is rewriting life as we know it, from the medicines we take, to the crops we grow, the materials we wear, and the household goods that we rely on every day. But moving at the new speed of science requires better technology.

Benchling’s mission is to unlock the power of biotechnology. The world’s most innovative biotech companies use Benchling’s R&D Cloud to power the development of breakthrough products and accelerate time to milestone and market.

Come help us bring modern software to modern science.

ROLE OVERVIEW

We’re looking for a highly motivated and mission-driven Executive Assistant to support three senior leaders: our Chief People Officer, General Counsel, and President & Co-Founder. This is a high-trust, fast-moving role that blends strategic partnership with day-to-day operational excellence. You’ll play a key role in keeping our leadership aligned, efficient, and focused on scaling Benchling’s impact.

RESPONSIBILITIES

• Manage and prioritize dynamic calendars across time zones for three senior executives.
• Coordinate high-stakes meetings, offsites, legal and people operations events, and board prep sessions.
• Draft, edit, and review internal and external communications, ensuring clarity and tone alignment.
• Handle logistics and planning for leadership offsites, team events, and executive travel.
• Track key action items, projects, and follow-ups, ensuring nothing falls through the cracks.
• Operate as a trusted partner — balancing discretion, urgency, and judgment at every turn.

QUALIFICATIONS

• 3–5+ years of experience supporting VP or C-level leaders; strong preference for experience in tech, legal, or people organizations.
• Proven ability to support multiple executives with competing priorities.
• Polished communicator with high emotional intelligence and discretion.
• Highly organized, proactive, and capable of managing ambiguity and change.
• Comfortable with productivity and collaboration tools like Google Workspace, Slack, Zoom, and Navan.
• Passionate about biotech, innovation, and working with purpose-driven teams.

HOW WE WORK

Flexible Hybrid Work: We offer a flexible hybrid work arrangement that prioritizes in-office collaboration. Employees are expected to be on-site 3 days per week (Monday, Tuesday, and Thursday).

SALARY RANGE

Benchling takes a market-based approach to pay. The candidate's starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and work location. For this role the hourly rate is $50 - $60. In office perks in include a wide variety of snacks and catered lunch.

#LI-DT1

#LI-Hybrid

We believe diversity enriches our team so we hire people with a wide range of identities, backgrounds, and experiences.

We are an equal opportunity employer. That means we don’t discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also consider for employment qualified applicants with arrest and conviction records, consistent with applicable federal, state and local law, including but not limited to the San Francisco Fair Chance Ordinance.

Please be aware that Benchling will never request personal information, payment, or sensitive details outside of Greenhouse or via email. All official communications will come from an @benchling.com email address or from an approved vendor alias. If you are contacted by someone claiming to represent Benchling and are unsure of their legitimacy, please reach out to us at [e-mail] to verify the communication.

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