Executive Assistant to the Heads of School

The Nueva School; Hillsborough (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

The Nueva School is seeking an Executive Assistant to the Heads of School who will serve as a strategic partner to the leadership. This role requires excellent communication and organizational skills to manage complex tasks and enhance the efficiency of the Heads' operations while fostering a culture of accountability and collaboration within the school community.

Benefits

Fully paid medical, dental, and vision insurance

Employer contribution towards dependent insurance

Generous retirement plan match

Flexible spending account

Free lunch

Qualifications

• Excellent oral and written communication skills.
• Experience creating and managing budgets.
• Trustworthy and loyal with demonstrated good judgment.

Responsibilities

• Manage calendars and orchestrate high-level meetings.
• Prepare agendas and materials for Board of Trustees.
• Cultivate relationships with internal and external stakeholders.

Skills

Communication

Organization

Problem Solving

Education

Bachelor's degree

Tools

Google suite

Microsoft Office

Job description

Executive Assistant to the Heads of School

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Executive Assistant to the Heads of School

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Executive Assistant to the Heads of School

The Executive Assistant to the Heads of School at The Nueva School serves as a highly collaborative, confidential strategic partner to the Head of School and Associate Head of School. The ideal candidate will have excellent organization, diplomatic, written and oral communication skills. This person will translate the strategic vision into actionable outcomes, ensuring organizational alignment, efficiency and excellence across all facets of the school. This individual will drive mission critical initiatives as a values led liaison to internal and external stakeholders. The ideal candidate will partner with all members of the administrative support team, working in a fast paced, innovative culture, while managing confidential and sensitive information with discretion.

We are seeking applicants who represent the full diversity of our community in the Bay Area. Our ideal candidate will possess a deep appreciation for the diverse socioeconomic, racial, cultural, disability, gender identity, sexual orientation, academic, and ethnic backgrounds present in our community. In joining our team at Nueva, you will become a part of an inclusive, iterative and equity-minded community that recognizes that equity and social justice is a lens with which we examine all aspects of our school community in order to ensure an educational experience where all students and colleagues can thrive.

In deciding whether to apply for a position at Nueva, you are strongly encouraged to consider whether your values align with Nueva’s Mission, Vision, and Values.

Primary Responsibilities

• Optimize the Heads and Associate Head of School’s strategic and tactical bandwidth by proactively managing calendars, orchestrating high-level meetings across the San Mateo and Hillsborough campuses, and managing essential documentation to ensure preparedness for mission critical discussions and engagements.
• Guide the Administrative team colleagues to ensure alignment for all departments, divisions and events while fostering a culture of accountability for institutional success
• Facilitate highly effective Board of Trustees engagement by strategically preparing agendas, curating comprehensive meeting materials, meticulously tracking strategic action items, and ensuring seamless communication, including management of the Board’s digital platform to empower informed, generative, and action-oriented governance.
• Cultivate and strengthen key relationships with critical internal and external stakeholders, including parents, alumni, community partners and vendors, acting as a trusted ambassador and key communicator for the Heads of School and the school mission.
• Lead the preparation and coordination senior leadership team meetings, ensuring productive discussions, clear decision-making, and effective alignment on school priorities
• Make logistical arrangements, including catering for board and committee meetings, and other special events hosted by the Heads of School
• Maintain a mature and discreet professional demeanor with all community members and external partners as a high level representative of the school
• Champion a highly flexible and proactive approach, consistently demonstrating the capacity to re-prioritize and adapt swiftly to unforeseen challenges or ambiguous circumstances, ensuring continuous progress and support for The Nueva School’s objectives.
• Excellent interpersonal, written and verbal communication skills
• Excellent organizational skills, including maintaining well-organized digital and physical files
• Proactive planning and problem solving skills and execution
• Trustworthy and loyal with demonstrated good judgment, confidentiality and professionalism
• Friendly and warm demeanor with the ability to effectively balance workload and meet deadlines
• Works, calmly, effectively and productively under pressure
• Highly developed ability to work independently and collaboratively
• Flexible and adaptable
• Can-do results orientation
• Positive and optimistic
• Other duties as assigned.
  
  

Qualifications

• Bachelor’s degree
• Excellent oral and written communication skills
• Experience creating and managing budgets
• Experience managing vendors, service partners and providers
• Demonstrated proficiency with Google suite and Microsoft Office, with the ability to learn and use new technology on demand
• A profound openness to feedback and improvement, modeling lifelong learning of practice as well as subject area
• Flexibility and creativity in working in a dynamic environment where new ideas, mistakes, and iteration are embraced
  
  

Compensation And Benefits

The full-time equivalent salary range for this position is $110,000 - $130,000. The starting salary is based upon, but not limited to, several factors that include type and years of experience, education level, and expertise.

We offer a compensation and benefits package that includes fully paid medical, dental, vision, life insurance for employees, employer contribution toward dependent insurance premium, a generous match on our retirement plan, long-term disability insurance, flexible spending account, and free lunch. Eligibility rules must be met

Please submit your application information - cover letter describing your interest and preparedness for the position, a resume documenting your relevant experience and expertise, and contact information for three professional references including an explanation of your relationship - to the Nueva Employment Website. To address specific questions, please email Chris Beresford, at [e-mail].

The Nueva School is an Equal Opportunity Employer – we do not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability or sex. We welcome applications from people of color and those with experience outside the education field.

About The Nueva School

The Nueva School, an internationally-recognized, nonprofit, independent day school, has served gifted and talented students since 1967. Today, Nueva serves nearly 1000 students PK-12. Nueva is located in the neighboring towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley, serving six different counties throughout the Bay Area of Northern California.

A constructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award, the US Department of Education National Green Ribbon Award, and the American Institute of Architects Award for School Design and Sustainability; has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School; co-founded the Common Ground Speaker Series; hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize–winning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter “Average Is Over.”

For more information about The Nueva School, visit our website: www.nuevaschool.org

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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