Executive Assistant to the CIO — Drive Innovation & Ops

QuikStor Self Storage; El Segundo (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Ins.

401k Retirement Plan

Vacation and Sick Time

Annual Bonus

Employee Assistance Program

Education Assistance Program

Employee Discount Store

Discounted Storage

Job summary

QuikStor Self Storage, a leading SaaS facility management platform, is seeking an Executive Assistant to the Chief Innovation Officer. Based on-site in El Segundo, CA, you will own the CIO's calendar, manage the inbox, coordinate meetings, and ensure timely follow-through across teams and partners.

You will work closely with the executive team, supporting multi-entity coordination, expense management in Ramp, and confidential information handling with discretion and professionalism.

Qualifications

• 3+ years supporting a senior executive, with C-suite support preferred.
• Proven ownership of a busy executive calendar and inbox, not just assistance with them.
• Excellent written communication, including drafting client-ready email in an executive voice.
• Strong Microsoft 365 skills, including Outlook.
• A track record of complete discretion with confidential information.

Responsibilities

• Own the CIO calendar end to end, send every invite, resolve conflicts before they reach him, and protect preparation and focus time.
• Schedule across internal teams, clients, and partners, including participants in US and European time zones.
• Coordinate agendas and logistics for recurring leadership meetings and executive reviews.
• Monitor the CIO inbox throughout the day, surface what needs his attention, and make sure no follow-up slips.
• Draft replies for his review or respond directly on his behalf where appropriate, in a professional voice that matches his.
• Field internal requests directed at the CIO and route each one to the right owner.
• Track commitments made in meetings and email, and chase them to completion across departments.
• Own the CIO expense management in Ramp, from receipts through reconciliation, submitted on time every cycle.
• Book and manage travel, including industry trade shows, conferences, and client visits.
• Keep executive files organized in Dropbox
• Run small operational projects for the CIO, such as document collection, inventories, and vendor follow-ups
• Keep the open-items list current in Asana and review it with the CIO on a set cadence
• Handle confidential personnel, financial, and client information with complete discretion

Skills

Executive calendar management

Executive inbox management

Professional written communication

Microsoft 365 (Outlook)

Discretion with confidential info

Tools

Outlook

Ramp

Dropbox

Asana

Microsoft 365

Job description

QuikStor Self Storage, a leading SaaS facility management platform, is seeking an Executive Assistant to the Chief Innovation Officer. Based on-site in El Segundo, CA, you will own the CIO's calendar, manage the inbox, coordinate meetings, and ensure timely follow-through across teams and partners.

You will work closely with the executive team, supporting multi-entity coordination, expense management in Ramp, and confidential information handling with discretion and professionalism.