Executive Assistant to the Chief Academic Officers

CCTEC; Vineland (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Cumberland County Technical Education Center (CCTEC) in Vineland, NJ, is seeking an Administrative Assistant to the Chief Academic Officers. This district-level role provides administrative and project support to the Superintendent and CAOs, coordinating calendars, reporting, and program logistics.

The ideal candidate has a high school diploma and at least five years of administrative experience, with strong organizational skills, data management knowledge (Genesis, NJDOE systems), and excellent

Qualifications

• Requires a High School Diploma or equivalent.
• Minimum of five years administrative office experience.
• Working knowledge of data management tools and information systems including Genesis.
• Experience conducting data management and analysis operations.
• Familiarity with data operations between diverse data management systems and databases.
• Advanced organizational and time management skills.
• Experience with NJ state reporting systems (NJDOE Homeroom, Perkins, ESSA, NJGPA, NJSLA).
• Proficiency with district tech platforms, Google Education Suite, data management platforms, presentations, and telecoms.
• Ability to use word processing, data management, information retrieval, and presentation tools.
• Strong English communication skills, written and spoken.
• Proof of US citizenship or legal status (I-9).
• Criminal history check clearance or sworn statement during initial period.
• Ability to disclose past employment involving contact with children.
• Health adequate to perform job requirements with reasonable accommodations.
• Pass Mantoux test as required.
• Other suitable alternatives as determined by Superintendent.

Responsibilities

• Support the Board of Education and district administration's goals and objectives.
• Coordinate and maintain CAO calendars and prepare documents for events and projects.
• Assist the Career Pathways Coordinator with daily reporting, scheduling, and program support.
• Organize events, facility requests, post-event data, and correspondence.
• Prepare project correspondence and reports for CAOs or Career Pathways Coordinator.
• Assist with state reports and state/federal grants management.
• Serve as District Notary.
• Manage district vehicles records and logistics.
• Assist with nutrition program records and parent communications.
• Collaborate with district staff to ensure data is input and maintained per SOPs.
• Provide data reports for bargaining and negotiations.
• Conduct data validation and promote efficient data usage.
• Prepare free/reduced lunch applications and data files as needed.
• Adhere to NJ laws, policies, rules and procedures.

Skills

Organizational skills

Time management

Communication skills

Data analysis

Education

High School Diploma or equivalent

Tools

Genesis

Google Education Suite

Job description

Cumberland County Technical Education Center (CCTEC) in Vineland, NJ, is seeking an Administrative Assistant to the Chief Academic Officers. This district-level role provides administrative and project support to the Superintendent and CAOs, coordinating calendars, reporting, and program logistics.

The ideal candidate has a high school diploma and at least five years of administrative experience, with strong organizational skills, data management knowledge (Genesis, NJDOE systems), and excellent