Executive Assistant to the Chairman

Catawba Corporation; Middleburg (VA); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Full medical coverage

Dental coverage

Vision coverage

Job summary

Commercial Development & Management Company is seeking an experienced Executive Assistant to support the Chairman across administrative, organizational, and personal duties.

The role requires meticulous organization, proactivity, and discretion in handling confidential matters. You will manage calendars, coordinate travel, liaise with vendors, plan events, and assist with document preparation.

Qualifications

• Minimum 10 years of executive-level support experience.
• Experience in professional services, accounting, legal, or similar environments is a plus.
• Excellent written and verbal communication skills; highly detail-oriented.

Responsibilities

• Coordinate and manage both personal and professional calendars, appointments, meetings, and travel/event itineraries.
• Act as primary liaison with vendors, contractors, and service providers.
• Handle personal errands, deliveries, shopping, returns.
• Assist with event planning, invitations, reservations, scheduling, and travel arrangements.
• Oversee household organization and maintenance, including scheduling services and maintaining records.
• Prepare correspondence, documents, reports, and presentations as needed.
• Provide support for the Chairman's business activities, including research, follow-ups, and document management.
• Maintain the highest level of confidentiality across all personal and professional matters.

Skills

Executive support

Calendar management

Travel planning

Vendor liaison

Personal support

Event planning

Discretion

Microsoft Office

Tools

Microsoft Office Suite

Calendar management systems

Job description

Commercial Development & Management Company

Commercial Development and Management Company is seeking an experienced Executive Assistant to support the Chairman across a wide range of administrative, organizational, and personal support functions. The ideal candidate is meticulously organized, proactive and resourceful with a high level of professionalism and confidentiality.

Key Responsibilities

• Coordinate and manage both personal and professional calendars, appointments, meetings, and travel/event itineraries.
• Act as primary liaison with vendors, contractors, and service providers.
• Handle personal errands, deliveries, shopping, returns.
• Assist with event planning, invitations, reservations, scheduling, and travel arrangements.
• Oversee household organization and maintenance, including scheduling services and maintaining records.
• Prepare correspondence, documents, reports, and presentations as needed.
• Provide support for the Chairman's business activities, including research, follow-ups, and document management.
• Maintain the highest level of confidentiality across all personal and professional matters.

Qualifications

• Minimum 10 years of executive-level support experience.
• Prior experience in professional services, accounting, legal, or similar environments is a plus.
• Exceptional multitasking, prioritization, and problem-solving abilities.
• Strong attention to detail with exemplary grammar, writing, and formatting skills.
• Excellent written and verbal communication skills.
• Professional, polished presence with high emotional intelligence and discretion.
• Highly tech-savvy; proficient in Microsoft Office Suite and calendar management systems.
• Comfortable handling a hybrid role that includes personal support, scheduling, coordination, errands, and executive administrative tasks.

Compensation & Benefits

• Salary: $75,000 – $100,000 per year, based on experience.
• Benefits: Full medical, dental, and vision coverage for team members.