Executive Assistant to the CEO — Strategic Partner & Operations

THE C.W. WILLIAMS COMMUNITY HEALTH CENTER, INC.; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

The C.W. Williams Community Health Center, Inc. in Charlotte, NC is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and organizational support to the Executive Office.

The role requires exceptional discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment. You will support the CEO and Executive Leadership Team, coordinating meetings, preparing materials, and ensuring timely follow-up on action items.

Qualifications

• Associate degree in Business Administration, Healthcare Administration, Public Administration, Communications, or related field, or equivalent experience.
• 5+ years of executive-level administrative experience supporting a CEO, President, Executive Director, or senior executive.
• 3+ years of experience managing complex projects and competing priorities at an executive level.
• Experience handling highly confidential information.
• Experience coordinating executive/Board meetings and preparing professional correspondence, reports, agendas, presentations, and minutes.
• Strong proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and competing priorities.
• Coordinate Executive Leadership Team, Board, committee, and special meetings.
• Prepare professional correspondence, reports, presentations, agendas, briefing materials, and meeting minutes.
• Track executive action items and follow up for timely completion.
• Coordinate projects and communications across multiple departments.
• Screen and prioritize requests requiring the CEO’s attention.
• Maintain organized executive files, records, contracts, and confidential documents.
• Serve as a liaison between the CEO, leadership, Board, employees, and external partners.
• Handle sensitive personnel, legal, financial, strategic, and organizational information with strict confidentiality.
• Anticipate executive needs and proactively resolve routine administrative issues.
• Represent the Executive Office with professionalism, courtesy, diplomacy, and discretion.

Skills

Professional communication

Discretion

Multitasking

Microsoft Office 365

Meeting coordination

Meeting minutes

Education

Associate degree in Business Administration/Healthcare Administration/Public Administration/Communications or related field

Bachelor’s degree preferred

Administrative supervisory experience preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

The C.W. Williams Community Health Center, Inc. in Charlotte, NC is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and organizational support to the Executive Office.

The role requires exceptional discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment. You will support the CEO and Executive Leadership Team, coordinating meetings, preparing materials, and ensuring timely follow-up on action items.