Executive Assistant to the CEO — Strategic Operations & Travel

Waabi; United States; Remote; USD 90,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation

Equity awards

Health and wellness benefits

Paid parental, medical and family care

Generous PTO

401(k) or RRSP options

Health savings account

Daily meals when in office

Team building events

Country-specific benefits

Job summary

Waabi, a leader in autonomous driving technology, seeks an experienced Executive Assistant to join the Office of the CEO. You will manage complex calendars, travel arrangements, and meeting logistics with high attention to detail in a fast-paced environment.

You will anticipate needs, streamline processes, and collaborate with other EAs to shape the Office of the CEO. This role involves confidential information, cross-functional coordination, and opportunities to influence organizational design.

Qualifications

• 5+ years of experience supporting C-suite executives, including Office-of-CEO structures.
• Excellent organizational and communication skills.
• Bachelor's degree or equivalent professional experience.
• Solid calendar and travel logistics management.
• Ability to adapt in fast-moving, ambiguous environments with sound judgment.
• Willingness to travel occasionally.

Responsibilities

• Oversee calendar, travel, and logistics for the CEO in a high-pace environment.
• Identify calendar inefficiencies and propose improvements.
• Anticipate needs and resolve issues proactively.
• Track action items and deadlines to ensure follow-through.
• Cover during time-zone shifts and travel as needed.
• Collaborate with other EAs to shape the Office of the CEO.
• Handle confidential information with discretion.
• Contribute to building the Office of the CEO structures and processes.

Skills

Executive support

Calendar management

Travel logistics

Stakeholder management

Discretion/confidentiality

Communication

Education

Bachelor's degree

Tools

Gemini

Claude

Job description

Waabi, a leader in autonomous driving technology, seeks an experienced Executive Assistant to join the Office of the CEO. You will manage complex calendars, travel arrangements, and meeting logistics with high attention to detail in a fast-paced environment.

You will anticipate needs, streamline processes, and collaborate with other EAs to shape the Office of the CEO. This role involves confidential information, cross-functional coordination, and opportunities to influence organizational design.