Executive Assistant to CEO — Strategy, Travel & Operations

Waabi; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Waabi is seeking an experienced Executive Assistant to join our Office of the CEO in San Francisco. You will build the infrastructure of the CEO’s office while delivering day-to-day executive support to ensure tight schedules, travel planning, and meeting prep with high attention to detail.

This role requires calm under pressure, strong judgment in ambiguity, and collaboration across teams as the Office of the CEO evolves. Travel may occur occasionally and you’ll shape processes over time.

Qualifications

• 5+ years supporting C-suite executives in an Office-of-the-CEO structure.
• Excellent organizational and communication skills.
• Bachelor's degree or equivalent professional experience.
• Ability to rapidly context-switch in a fast-moving environment.

Responsibilities

• Own the calendar, travel, and logistics support for the CEO at high pace.
• Identify inefficiencies in calendar structure and meeting follow-through.
• Anticipate needs and resolve issues before they arise.
• Track action items, deadlines, and commitments for follow-through.
• Cover during time-zone shifts and travel as needed.
• Partner with other EAs supporting the CEO as the Office of the CEO scales.
• Contribute to shaping the Office of the CEO's structure and practices.
• Communicate clearly in ambiguous situations; justify decisions to leadership.
• Assist with special projects and cross-functional initiatives.
• Handle highly sensitive information with discretion.
• Grow into ownership over time in areas like travel strategy or calendar design.

Skills

Executive support

Calendar & travel mgmt

Ambiguity navigation

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Tools

AI tools (Gemini/Claude)

Calendar systems (Outlook/Google Calendar)

Job description

Waabi is seeking an experienced Executive Assistant to join our Office of the CEO in San Francisco. You will build the infrastructure of the CEO’s office while delivering day-to-day executive support to ensure tight schedules, travel planning, and meeting prep with high attention to detail.

This role requires calm under pressure, strong judgment in ambiguity, and collaboration across teams as the Office of the CEO evolves. Travel may occur occasionally and you’ll shape processes over time.