Executive Assistant to the CEO | Healthcare Leadership

Thayer County Health Services; Hebron (NE); On-site; USD 42,000 - 62,000; Full time

Job summary

Thayer County Health Services in Hebron, NE seeks an experienced executive assistant to support the CEO and the Senior Leadership Team. The role requires discretion, strong organization, and the ability to manage multiple tasks with professionalism.

Proficiency in Microsoft Office, calendar management, meeting coordination, travel arrangements, and confidential communications is essential in this health care setting.

Qualifications

• High School Diploma or equivalent required.
• Associate degree (or higher) preferred.
• Experience in a health care environment preferred.
• Proficient in office organization, filing, Microsoft Office Suite, spreadsheets, presentation graphics, and executive assistance required.
• Excels in time management and prioritization.

Responsibilities

• Serves as executive assistant to the CEO.
• Serves as point of contact for the Senior Leadership Team.
• When delegated manages and coordinates information flow related to administration of Thayer County Health Services.
• Maintains a high degree of discretion and confidentiality related to privileged information exchanged at the senior team level.
• Provides administrative support to the Senior Leadership Team as approved by the CEO.
• Serves as an adjunct member of the Senior Leadership Team, including assisting in scheduling meetings.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains Senior Leadership members schedule by planning and scheduling meetings, conferences, teleconferences, and travel as necessary.
• Maintains the administrative office to include filing, record keeping and communications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, evaluating new office products; placing and expediting orders for supplies, and verifying receipt of supplies.
• Manages organizational contracts in a central electronic/online location.
• Opens, organizes, and distributes the daily mail to ensure correct delivery.
• Prepares administrative correspondence and responds to requests for information as necessary.
• Assures the security and confidentiality of all records, communications and files.
• Prepares for all Board of Trustees meetings, including: preparing the agenda, delivering board packets electronically, taking minutes, preparing all handouts, maintaining records, and posting the agenda and meeting minutes in designated areas for public viewing per compliance regulations.
• Coordinates all meetings that have Senior Leadership attendance.
• Takes minutes for all assigned administrative meetings, and distributes minutes within 72 hours of meeting completion.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
• Responsible for preparing and maintaining credentialing and re-credentialing files for providers and other healthcare professionals.
• Performs other duties and projects as assigned.

Skills

Office administration

Time management

Prioritization

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Microsoft Excel

PowerPoint

Job description

Thayer County Health Services in Hebron, NE seeks an experienced executive assistant to support the CEO and the Senior Leadership Team. The role requires discretion, strong organization, and the ability to manage multiple tasks with professionalism.

Proficiency in Microsoft Office, calendar management, meeting coordination, travel arrangements, and confidential communications is essential in this health care setting.