Executive Assistant

Thayer County Health Services; Hebron (NE); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Up to $20,000 sign-on bonus

Student loan forgiveness up to $10,000

Relocation reimbursement up to $2,500

Job summary

Thayer County Health Services in Hebron, NE is seeking an Executive Assistant to provide high-level administrative support to the CEO and Senior Leadership Team.

Responsibilities include managing calendars, coordinating meetings, preparing board materials, and maintaining confidential records with a focus on efficiency and discretion in a healthcare setting.

Qualifications

• High School Diploma or equivalent required or better.
• Associate degree preferred.
• Experience in a health care environment preferred.
• Proficient in office organization, filing, Microsoft Office Suite, spreadsheets, presentation graphics, and executive assistance.

Responsibilities

• Serves as executive assistant to the CEO.
• Serves as point of contact for the Senior Leadership Team.
• Manages information flow related to administration of Thayer County Health Services.
• Maintains discretion and confidentiality of privileged information.
• Prepares for Board of Trustees meetings, including agenda, packets, minutes, and posting for public viewing.

Skills

Time management

Prioritization

Office organization

Microsoft Office

Spreadsheets

Presentation graphics

Executive assistance

Education

High School Diploma or equivalent

Associate degree

Tools

Microsoft Office

Spreadsheets

Presentation graphics

Executive assistance

Job description

Thayer County Health Services is proud to serve all of Thayer County and the surrounding areas. We continue to grow and expand our services to ensure you receive the care you need close to home—reducing the distance you travel for healthcare. Our commitment is to bring expert providers to you and your family, offering the quality care you deserve. Find the provider that’s right for you today. It would be our honor to care for you!

Outstanding Compensation and Incentives:

• Up to $20,000 in sign-on bonuses for certain positions!
• Up to$10,000in student loan forgiveness!
• Up to$2,500 in relocation reimbursement!

Thayer County Health Services Is An Equal Opportunity Employer
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Thayer County Health Services will be based on merit, qualifications, and abilities. Thayer County Health Services does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability or any other classification in accordance with federal, state and local statutes, regulations, and ordinances.

View all Open Positions Below

Position:Executive Assistant

Location: Hebron, NE

Job Id:342

# of Openings:1

Executive Assistant

Thayer County Health Services, Hebron, NE

POSITION SUMMARY:

This position contributes to the fulfillment of Thayer County Health Services’ mission and vision by providing administrative support to the CEO and the Senior Leadership Team.

SUPERVISION:Reports to the CEO SHIFT:Full Time, Non-Exempt, Days

JOB QUALIFICATIONS:

• High School Diploma or equivalent required.
• Associate degree (or higher level of education) is preferred.
• Experience in a health care environment is preferred.
• Proficient in office organization, filing, Microsoft Office Suite, spreadsheets, presentation graphics, and executive assistance required.
• Excels in time management and prioritization.

PRINCIPAL RESPONSIBILITIES:

• Serves as executive assistant to the CEO.
• Serves as point of contact for the Senior Leadership Team.
• When delegated manages and coordinates information flow related to administration of Thayer County Health Services.
• Maintains a high degree of discretion and confidentiality related to privileged information exchanged at the senior team level.
• Provides administrative support to the Senior Leadership Team as approved by the CEO.
• Serves as an adjunct member of the Senior Leadership Team, including assisting in scheduling meetings.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves executive’s time by reading and researching as requested, routing correspondence to appropriate departments/directors; drafting letters and documents as assigned; collecting and analyzing information as necessary.
• Maintains Senior Leadership members schedule by planning and scheduling meetings, conferences, teleconferences, and travel as necessary.
• Maintains the administrative office to include filing, record keeping and communications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, evaluating new office products; placing and expediting orders for supplies, and verifying receipt of supplies.
• Manages organizational contracts in a central electronic/online location.
• Opens, organizes, and distributes the daily mail to ensure correct delivery.
• Prepares administrative correspondence and responds to requests for information as necessary.
• Assures the security and confidentiality of all records, communications and files.
• Prepares for all Board of Trustees meetings, including: preparing the agenda, delivering board packets electronically, taking minutes, preparing all handouts, maintaining records, and posting the agenda and meeting minutes in designated areas for public viewing per compliance regulations.
• Coordinates all meetings that have Senior Leadership attendance.
• Takes minutes for all assigned administrative meetings, and distributes minutes within 72 hours of meeting completion.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
• Responsible for preparing and maintaining credentialing and re-credentialing files for providers and other healthcare professionals.
• Performs other duties and projects as assigned.

PERFORMANCE STANDARDS:

• Able to be creative and responsive to tasks.
• Self-sufficient and proactive.
• Ability to demonstrate a professional image in attire, conversation and correspondence.
• Maintains and promotes good health practices.
• Will conform to TCHS procedures and policies.