Executive Assistant

Health Care Management, Inc.; Chico (CA); On-site; USD 42,705 - 55,104; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Company-Paid Life Insurance

Long-Term Disability Insurance

401(k) Retirement Plan with Company‑M­

Paid Time Off

Monthly Phone Stipend

Mileage Reimbursement

Company Vehicle

Job summary

Health Care Management, Inc. in Chico, CA seeks an Executive Assistant to the CEO. This in-person, full-time role supports a high-demand executive in a fast-paced home health organization.

You will manage the CEO’s calendar, draft communications, prepare presentations, and coordinate with attorneys, vendors, and healthcare partners. Requires discretion, 5+ years of experience, and strong MS Office skills.

Qualifications

• Minimum 5 years of experience supporting senior executives or C-level leadership.
• Exceptional organizational and time management skills.
• Outstanding verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage and maintain the CEO's complex calendar, appointments, meetings, and travel arrangements.
• Coordinate daily schedules and proactively resolve scheduling conflicts.
• Serve as primary point of contact for internal and external communications for the CEO.
• Screen calls, emails, and correspondence; prioritize urgent matters.
• Prepare agendas, presentations, reports, and executive documents.
• Draft professional correspondence and confidential files.
• Support special projects and strategic initiatives as assigned.
• Review and compare contracts and business documents for CEO review.
• Coordinate meetings with attorneys, vendors, clients, healthcare partners, and leadership.

Skills

Executive support

Calendar management

Communication

Discretion

Independent work

Education

Bachelor's degree in Business Administration / Healthcare Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Executive Assistant to the Chief Executive (CEO) We are seeking a highly organized, proactive, and resilient Executive Assistant to provide comprehensive support to the Chief Executive Officer of a growing home health organization. This is a fast-paced, high-impact position that requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is confident, adaptable, and thrives in a demanding environment where priorities can shift quickly. They are professional under pressure, communicate effectively with individuals at all levels, and possess the confidence to navigate challenging situations without taking feedback personally. This individual serves as a trusted partner to the CEO, helping maximize efficiency while maintaining confidentiality and professionalism.

Essential Responsibilities

• Manage and maintain the CEO's complex calendar, appointments, meetings, and travel arrangements.
• Coordinate daily schedules and proactively identify and resolve scheduling conflicts.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen phone calls, emails, and correspondence, ensuring urgent matters receive immediate attention.
• Take accurate messages and independently resolve issues whenever appropriate, keeping the CEO informed of significant developments.
• Prepare meeting agendas, presentations, reports, and other executive-level documents using Microsoft Word, Excel, and PowerPoint.
• Draft professional correspondence, memos, and communications.
• Organize and maintain confidential files, records, and documentation.
• Assist with special projects, strategic initiatives, and administrative tasks as assigned.
• Review, analyze, and compare contracts, agreements, and business documents, identifying key differences and potential concerns for CEO review.
• Coordinate meetings with attorneys, vendors, clients, healthcare partners, and executive leadership.
• Monitor deadlines and ensure timely completion of critical tasks and follow-up items.
• Maintain strict confidentiality regarding sensitive company and employee information.
• Anticipate executive needs and provide solutions before issues arise.
• Support executive decision-making by gathering information, conducting research, and preparing summaries.

Qualifications

Required:

• Minimum of 5 years of experience supporting senior executives or C-level leadership.
• Exceptional organizational and time management skills.
• Outstanding verbal and written communication abilities.
• Advanced proficiency in Microsoft Office Suite, including:
  • Excel
  • Word
  • PowerPoint
  • Outlook
• Strong attention to detail with excellent proofreading skills.
• Ability to prioritize multiple projects with competing deadlines.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Excellent problem-solving and critical-thinking skills.
• Ability to work independently with minimal supervision.

Preferred

• Experience in the healthcare or home health industry.
• Legal assistant, paralegal, contract administration, or other legal background.
• Experience reviewing and comparing contracts, vendor agreements, and legal documents.
• Bachelor's degree in Business Administration, Healthcare Administration, Legal Studies, or a related field.

The Ideal Candidate

• Is confident, professional, and emotionally resilient.
• Thrives in a fast-paced, constantly changing environment.
• Can effectively support a high-expectation executive.
• Is comfortable receiving direct feedback and remains solution-focused.
• Has a strong backbone while maintaining professionalism and respect.
• Is highly resourceful and takes initiative without waiting for direction.
• Can anticipate needs and solve problems before they become issues.
• Builds positive relationships with employees, vendors, clients, and community partners.
• Represents the CEO and the organization with professionalism and integrity.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Occasional lifting of files or office materials up to 20 pounds.
• Ability to move throughout the office as needed.

Schedule

• Full-time position
• In-person Monday through Friday, 9:00 a.m. to 6:00 p.m. reporting to our Chico location. No remote/hybrid options.
• Occasional evening hours may be required based on business needs.
• Flexibility to work weekends, when available, is preferred to support executive priorities, special projects, or urgent business needs.
• This position requires a dependable individual who can adapt to changing priorities and scheduling demands in a fast-paced executive environment.
• Occasional travel to our other locations in Redding and Sacramento.

Salary

$31.00–$40.00 / hour (DOE) Compensation will be determined based on relevant experience, education, legal/contract review experience, and overall qualifications.

We value our employees and are proud to offer competitive compensation and benefits package, which may include:

• Medical, Dental & Vision Insurance
• Company-Paid Life Insurance
• Long-Term Disability Insurance
• FSA (Medical and Dependent Care)
• Aflac401(k) Retirement Plan with Company Match
• Paid Time Off (Vacation, Sick Leave & Holidays)
• Monthly phone Stipend
• Employee Assistance Program (EAP)
• Mileage Reimbursement (For Eligible Positions)
• Company Vehicles Available (For Eligible Positions)

Why Join Our Team

This is an opportunity to work directly alongside an experienced CEO and gain exposure to executive leadership, business strategy, operations, and healthcare administration. The position offers significant responsibility, variety, and the opportunity to make a meaningful impact on a growing organization dedicated to providing exceptional home health services. We are seeking someone who enjoys being challenged, takes pride in excellence, and is motivated by helping an executive and organization succeed.