Senior Executive Assistant to Leadership Team

HealthNet Aeromedical Services; Charleston (WV); Hybrid; USD 50,000 - 70,000; Full time

Job summary

HealthNet Aeromedical Services seeks an Executive Assistant to support the President/CEO and executive leadership. The role ensures efficient office operations, manages calendars, coordinates travel, prepares documents, and handles confidential matters with discretion.

This onsite position requires strong organization, attention to detail, and proficiency with the Microsoft Office suite, plus experience supporting senior leaders in a fast-paced corporate environment.

Qualifications

• Completion of an accredited certificate or associate degree in business operations or related field.
• Three years of position-related experience in a corporate environment.
• Proficiency with Microsoft Office suite.
• Four or more years of experience supporting executive leaders in a fast-paced corporate environment (preferred).

Responsibilities

• Manages and ensures timely administrative functions for executive leaders.
• Manages schedule for executive leaders.
• Maintains calendar of events for HealthNet corporate activities and administrative deadlines.
• Manages travel for executive leaders and other staff members.
• Maintains receipts for President/CEO and reconciles administrative office credit card statements.
• Coordinates / schedules on-site and off-site corporate meetings and training events.
• Assists with preparation and distribution of documents and meeting minutes for boards and leadership teams.
• Coordinates liaison activities with WV Office of EMS and contracted service providers.
• Supports office IT needs and maintains necessary postings.

Skills

Microsoft Office

Education

Certificate or Associate degree in business operations or related field

Bachelor's degree in business operations or related field

Job description

HealthNet Aeromedical Services seeks an Executive Assistant to support the President/CEO and executive leadership. The role ensures efficient office operations, manages calendars, coordinates travel, prepares documents, and handles confidential matters with discretion.

This onsite position requires strong organization, attention to detail, and proficiency with the Microsoft Office suite, plus experience supporting senior leaders in a fast-paced corporate environment.