Executive Assistant to the CEO | Global Mission & Operations

SAMU International; Washington (District of Columbia); On-site; Full time

Job description

Organization: SAMU InternationalLocation: Washington, D.C. (Dupont Circle, 1100 Connecticut Ave.)Position Type: Full-timeThis is your opportunity.If you are tired of internal politics, slow-moving organizations, or watching good missions lose momentum, keep reading. SAMU is looking for a world-class Executive Assistant to our CEO, someone sharp, resourceful, and deeply aligned with our purpose as a public benefit corporation.This role is far more than administrative support. You will be the CEO´s right hand and the operational heartbeat of the organization. You will help ensure that communication flows clearly,decisions land effectively, and progress continues without delay. We move fast, operate with minimal bureaucracy, and hold ourselves to high standards of excellence.We follow the Triple Bottom Line: people, planet, and prosperity. We work in a way that benefits communities, protects the environment, and strengthens the economic wellbeing of allwe touch, including you. We believe great organizations are transparent, mission-driven, and welcoming.At SAMU, you will work hard, think boldly, and grow. You will also genuinely enjoy coming to work every day.Who We AreSAMU is an international organization with 45 years of experience in medical services, global disaster response, social work, education, and development cooperation. Our portfolio includesmore than 100 services. We operate across the United States, Europe, Latin America, and Africa with more than 3,000 employees and over 150 facilities. We plan to open new offices in Asianext year.We function like a global family, and we have the ambition to become a multinational for the common good.Your RoleThe Executive Assistant (EA) to the CEO provides high-level administrative, organizational, and strategic support to ensure the effectiveness of the CEO’s Office. This position requires strong judgment, discretion, excellent communication skills, and the ability to manage competing priorities in a fast-paced, mission-driven environment.Essential traits1. You are very intelligent.2. You genuinely love to work.3. You want the world to be better because of what you do.Ideally, you have experience on Capitol Hill, you understand protocol, and you know how to open doors for your CEO. Spanish proficiency is highly desirable, since part of your onboarding will take place in Spain.Key Responsibilities Executive and Administrative Support

• Manage the executive reporting system of SAMU.
• Manage the CEO´s calendar, meetings, and appoinments across multiple time zones.
• Anticipate needs and advise the CEO on ways to improve systems, processes, or workflows.
• Prepare briefing documents, presentations, reports, and materials for internal and external meetings.
• Support political, client, and constituent engagement.
• Draft, review, and refine correspondence on behalf of the CEO.
• Handle sensitive information with complete discretion.
• Monitor and follow up on projects and initiatives so the CEO remains fully informed.
• Keep the CEO Office archive system.

Meetings and Logistics Coordination

• Organize board meetings, leadership sessions, donor meetings, and high-level external events.
• Coordinate corporate, diplomatic, and political events with proper protocol.
• Take meeting minutes, track follow-ups, and ensure timely execution of action items.
• Arrange travel itineraries and accommodations for the CEO.
• Serve as a thoughtful and welcoming host for visitors.
• Liberate the CEO from petty personal administration and logistics.

Communication and Stakeholder Engagement

• Serve as the primary point of contact between the CEO and internal or external partners.
• Ensure timely and professional communication and responses to inquiries.
• Collaborate closely with the CEO’s Executive Assistant in Europe to maintain alignment.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or a related field preferred.
• At least 3 years of experience in administrative or executive support roles. Nonprofit or public sector experience is a plus.
• Outstanding written and verbal communication skills.
• Strong organizational ability and high attention to detail.
• Ability to multitask, prioritize, and perform well under healthy pressure.
• High level of professionalism, integrity, and judgment.
• Proficiency in Microsoft Office, Teams, and cloud-based workflow tools.
• Strong Spanish language skills preferred.

Personal Attributes

• Very intelligent
• Likes agile, loves immediate.
• Strong work ethic and a genuine love for work.
• Passionate about our mission.
• Enterprising and proactive, with a solutions-focused mindset.
• Able to work independently and collaboratively.
• Strong interpersonal skills and cultural sensitivity.
• Believes in the Triple Bottom Line.
• Brings a positive attitude and a smile.

Salary range: $70,000 – $80,000How to ApplyInterested candidates should submit their resume and cover letter via email to [e-mail] , with the position title in the subject.