Executive Assistant (Onsite: Atlanta, GA)

MHP - Mieschke Hofmann und Partner Gesellschaft für Management- und IT-Beratung mbH; Atlanta, Northern (GA, KY); Hybrid; USD 75,000 - 95,000; Full time

Job summary

MHP - Mieschke Hofmann und Partner Gesellschaft für Management- und IT-Beratung mbH is seeking an experienced Executive Assistant to support the CEO in a fast-paced, in-office role based in Atlanta. The position requires superb organizational skills, discretion, and the ability to manage a high-volume calendar, travel, and confidential communications with senior stakeholders.

You will coordinate meetings, prepare materials, support events and special projects, and help streamline office

Qualifications

• Bachelor’s Degree preferred.
• 7+ years of experience in office administration, executive support, or operations.
• Strong communication and interpersonal skills; comfortable engaging with senior stakeholders.
• Proficiency with Microsoft Office; experience with Teams/Zoom/Concur is a plus.
• Ability to thrive in a 100% in-office role with Atlanta-based commuting to HQ.

Responsibilities

• Admin Support: Manage CEO’s calendar, meetings, and travel.
• Office Management: Maintain workspace, supplies, and equipment.
• Event Coordination: Plan company events and logistics.
• Client and Visitor Support: Front-line inquiries and welcoming environment.
• Communication and Documentation: Prepare meeting materials and presentations.
• Special Projects: Lead and support CEO on special tasks.

Skills

Calendar management

Executive support

Communication

Office administration

German language skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Teams

Zoom

Job description

This role is responsible for effectively managing all communication through the CEO’s office.This individual articulates, organizes, and otherwise facilitates the flow of information to directly affect progress. This individual assists the CEO on a broad range of tasks.

Responsibilities:

• Administrative Support: Manage the CEO’s calendar, including planning and scheduling meetings, conferences, and travel. Efficiently handle incoming and outgoing communications, ensuring prompt and accurate responses. Prioritize daily tasks to support the CEO’s workload and company operations.
• Office Management: Maintain a pleasant and functional workspace, overseeing tasks such as managing the office environment, restocking supplies, and maintaining equipment.
• Event Coordination: Plan and execute company events, handling logistics and ensuring alignment with company standards.
• Client and Visitor Support: Provide front-line support, manage inquiries, and ensure a welcoming environment for all visitors.
• Communication and Documentation: Maintain internal communication platforms and manage documentation flow, including preparing materials for meetings and presentations.
• Special Projects:Lead and support CEO on special projects and assigned tasks as needed.

Education:

• Bachelor’s Degree preferred

Experience:

• 7+ years of experience in office administration, executive support, or operations; consulting or professional services industry experience is a plus.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills; confident working with senior stakeholders.
• Proficiency in Microsoft Office Suite (especially Excel, PowerPoint, Outlook).
• Experience with remote collaboration tools (e.g., Teams, Zoom, Concur, or similar platforms).
• Ability to manage multiple priorities in a fast-paced, hybrid environment.
• Proficiency in German is a plus
• This will be 100% in-office and will require commuting to our Headquarters located in Atlanta, GA at 271 17th Street (in Atlantic Station)

Skills:

• Excellent written and verbal communication skills
• Ability to appropriately handle confidential information discretely
• Ability to exercise sound judgment and initiative
• Ability to operate independently with wide degree of latitude
• Problem-solving skills & critical thinking
• Strong organizational skills
• Self-directed
• Service-orientation
• Reliability
• Proficiency with Microsoft Office, with focus on MS Word, MS PowerPoint and MS Excel, Intranet suites

Preferred Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills.
• Highly Proficient with Microsoft Office Suite (Outlook, Teams, PowerPoint).
• Proactive, independent, and capable of taking initiative.
• Ability to handle confidential information with integrity and discretion.

Percentage of required travel: up to 10%

Physical requirements:

• This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets.
• Must be able to lift 15 pounds at times.
• While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.
• Must be able to effectively work and complete tasks in an open office/noisy environment.
• Must be able to sit for prolonged periods of time while traveling in a car or airplane.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with MHP Americas, Inc. (i.e., H1-B visa, F-1 visa (OPT), or any other non-immigrant status).