Executive Assistant to the CEO

SAMU International; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Job summary

SAMU International is seeking a Full-time Executive Assistant to support the CEO's Office in Washington, D.C. This role includes high-level administrative responsibilities, managing the CEO's calendar, preparing documents, and coordinating meetings.

The ideal candidate will have a Bachelor's degree, at least three years of experience in administrative roles, and outstanding communication skills. Proficiency in Spanish is preferred. The salary range for this position is $70,000–$80,000.

Qualifications

• At least 3 years of experience in administrative or executive support roles.
• Nonprofit or public sector experience is a plus.
• Strong attention to detail and ability to prioritize tasks.

Responsibilities

• Manage the CEO's calendar, meetings, and appointments.
• Prepare briefing documents and reports for meetings.
• Coordinate corporate and diplomatic events.

Skills

Written communication skills

Verbal communication skills

Organizational ability

Spanish proficiency

Microsoft Office proficiency

Ability to multitask

Education

Bachelor’s degree in relevant field

Tools

Microsoft Office

Cloud-based workflow tools

Job description

Organization: SAMU International

Location: Washington, D.C. (Dupont Circle, 1100 Connecticut Ave.)

Position Type: Full-time

Your Role

The Executive Assistant (EA) to the CEO provides high-level administrative, organizational, and strategic support to ensure the effectiveness of the CEO’s Office. This position requires strong judgment, discretion, excellent communication skills, and the ability to manage competing priorities in a fast-paced, mission-driven environment.

Essential traits

• You are very intelligent.
• You genuinely love to work.
• You want the world to be better because of what you do.
• Ideally you have experience on Capitol Hill, understand protocol, and can open doors for the CEO.
• Spanish proficiency is highly desirable, since part of your onboarding will take place in Spain.

Key Responsibilities

Executive and Administrative Support

• Manage the executive reporting system of SAMU.
• Manage the CEO’s calendar, meetings, and appointments across multiple time zones.
• Anticipate needs and advise the CEO on ways to improve systems, processes, or workflows.
• Prepare briefing documents, presentations, reports, and materials for internal and external meetings.
• Support political, client, and constituent engagement.
• Draft, review, and refine correspondence on behalf of the CEO.
• Handle sensitive information with complete discretion.
• Monitor and follow up on projects and initiatives so the CEO remains fully informed.
• Maintain the CEO Office archive system.

Meetings and Logistics Coordination

• Organize board meetings, leadership sessions, donor meetings, and high-level external events.
• Coordinate corporate, diplomatic, and political events with proper protocol.
• Take meeting minutes, track follow-ups, and ensure timely execution of action items.
• Arrange travel itineraries and accommodations for the CEO.
• Serve as a thoughtful and welcoming host for visitors.
• Free the CEO from petty personal administration and logistics.

Communication and Stakeholder Engagement

• Serve as the primary point of contact between the CEO and internal or external partners.
• Ensure timely and professional communication and responses to inquiries.
• Collaborate closely with the CEO’s Executive Assistant in Europe to maintain alignment.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or a related field preferred.
• At least 3 years of experience in administrative or executive support roles; nonprofit or public sector experience is a plus.
• Outstanding written and verbal communication skills.
• Strong organizational ability and high attention to detail.
• Ability to multitask, prioritize, and perform well under healthy pressure.
• High level of professionalism, integrity, and judgment.
• Proficiency in Microsoft Office, Teams, and cloud-based workflow tools.
• Strong Spanish language skills preferred.

Personal Attributes

• Very intelligent
• Likes agile, loves immediate.
• Strong work ethic and a genuine love for work.
• Passionate about our mission.
• Enterprising and proactive, with a solutions-focused mindset.
• Able to work independently and collaboratively.
• Strong interpersonal skills and cultural sensitivity.
• Believes in the Triple Bottom Line.
• Brings a positive attitude and a smile.

Salary range: $70,000 – $80,000