Executive Assistant to CEO & Deputy Director

Maui United Way; Kahului (HI); On-site; USD 70,000 - 85,000; Full time

Job summary

Maui United Way seeks an Executive Assistant to provide comprehensive administrative support to the CEO, Deputy Director, and internal teams. This role drives MUW’s mission by managing communications, schedules, donor/board engagement, and cross‑functional support with discretion and a service mindset.

Ideal candidates have 3–5 years in executive support or nonprofit admin, strong interpersonal skills, and the ability to multitask in a fast-paced environment.

Qualifications

• 3–5 years in executive support or nonprofit administration.
• Excellent interpersonal skills and relationship-building.
• Exceptional multitasking with self-directed work.
• Requires minimal direction and uses critical thinking.
• Proficient in Microsoft Office, Google Workspace, Canva, and CRM systems.
• Experience with content scheduling and light digital design.
• High discretion handling confidential information.
• Familiarity with Maui County community.
• Willingness to attend evening/weekend events and inter-island travel.
• Understanding of Maui County’s cultural context.
• Established Hawaiʻi networks focused on Maui.

Responsibilities

• Manage calendars, meeting logistics, travel for the CEO and Deputy Director.
• Prepare materials and notes for meetings, including board/committee meetings.
• Draft, proof, and format presentations and documents.
• Coordinate scheduling for internal and external meetings.

Skills

Executive support

Nonprofit admin

Communication

multitasking

Discretion

Relationship building

Travel coordination

Calendar management

Microsoft Office

Google Workspace

Canva

CRM systems

Constant Contact

Tools

Microsoft Office

Google Workspace

Canva

CRM systems

Constant Contact

Job description

Maui United Way seeks an Executive Assistant to provide comprehensive administrative support to the CEO, Deputy Director, and internal teams. This role drives MUW’s mission by managing communications, schedules, donor/board engagement, and cross‑functional support with discretion and a service mindset.

Ideal candidates have 3–5 years in executive support or nonprofit admin, strong interpersonal skills, and the ability to multitask in a fast-paced environment.