Executive Assistant

Blencor LLC; Texas; On-site; USD 42,000 - 66,000; Full time

Job summary

Blencor LLC is seeking a detail-oriented administrator to provide high-level support to the CEO. You will draft letters, invoices, and reports, manage communications, and coordinate meetings, taking notes and minutes.

The role requires strong organizational skills and professionalism in interactions with management, staff, and external partners. The ideal candidate has an associate degree or equivalent and demonstrates exceptional time management and accuracy in clerical tasks.

Qualifications

• Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Responsibilities

• Provides high-level administrative support and assistance to the CEO.
• Acts as the point of contact among management, employees, clients and other external partners.
• Drafts letters, memos, invoices, reports, and other documents for CEO.
• Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs other related duties as assigned by CEO.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Office administration

Education

Associate degree or equivalent

Tools

Internet Software

Spreadsheet Software

Inventory Software

Order Processing Systems

Word Processing Software

Electronic Mail Software

Job description

Job Description

Job Description

Summary:

This position is responsible for providing high-level administrative support to the CEO.

Responsibilities:

• Provides high-level administrative support and assistance to the CEO.
• Acts as the point of contact among management, employees, clients and other external partners.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO.
• Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs other related duties as assigned by CEO.

Qualifications

EDUCATION & EXPERIENCE

• Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

COMPUTER SKILLS REQUIRE:

• Internet Software
• Spreadsheet Software
• Inventory Software
• Order Processing Systems
• Word Processing Software
• Electronic Mail Software

OTHER SKILSS REQUIRED:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

COMPETENCIES:

• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to stand.
• Occasionally/Frequently/Continually required to walk.
• Occasionally/Frequently/Continually required to sit.
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity.
• Occasionally/Frequently/Continually required to climb, balance, bend, stoop, kneel or crawl.
• Occasionally/Frequently/Continually required to talk or hear.
• occasionally lift and/or move up to 20 pounds.