Executive Assistant To The Ceo

Collective Residential; United States; Remote; MXN 520,000 - 625,000; Full time

Job summary

Collective Residential is seeking a Virtual Executive Assistant to support the CEO across multiple companies from a remote, EST-friendly setting. You will manage complex schedules, coordinate travel, and handle day-to-day priorities with a focus on confidentiality and responsiveness.

In this fast-paced role, you will adapt to shifting priorities, work across time zones, and leverage AI tools to streamline workflows while maintaining high standards of professionalism and discretion.

Qualifications

• 5+ years experience as an Executive Assistant.
• 2+ years supporting C-suite executives.
• Fluent in English with clear written and spoken skills.
• Ability to manage complex schedules, travel, and events.
• Proactive, detail-oriented, and highly organized.
• Willing to work EST hours and occasional after-hours.
• Discretion handling confidential information.

Responsibilities

• Manage complex scheduling across time zones.
• Coordinate domestic and international travel.
• Support leadership meetings and board sessions.
• Handle email, documents, and follow-ups.
• Maintain confidentiality with sensitive information.
• Serve as liaison with internal/external stakeholders.
• Adapt across multiple companies and priorities.
• Provide personal travel and errands support.
• Be available evenings or weekends for urgent needs.
• Leverage AI tools to improve efficiency.

Skills

C-level support

Schedule management

Travel coordination

English communication

Discretion

EST-time flexibility

Tech-savvy

AI tools use

Job description

Applications must be submitted in English to be considered for the role.

Location: Offshore (Remote) – Must work EST hours (ideally located in EST time zone)

Reports to: Chief Executive Officer

About the company

Collective Residential is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO’s leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.

The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise.

Key Responsibilities

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
• Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Anticipate the CEO’s needs and proactively resolve issues before they arise.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Maintain strict confidentiality while managing sensitive company and personal information.
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
• Providing support for personal travel, meetings and errands.
• Be available during evenings or weekends when urgent CEO support is required.
• Utilize technology and AI tools to improve efficiency and streamline workflows.

Requirements

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
• Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
• Proven ability to manage complex schedules, travel, and events with precision.
• Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
• Strong discretion and judgment when handling sensitive information.
• Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
• Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.
• $2500 - $3000USD monthly salary based on experience

As part of our hiring process, we use artificial intelligence tools to support our recruiting team’s work. These tools do not make hiring decisions or replace the work of our hiring contributors.