Executive Assistant to Chief Executive Officer

Xenon Investment Corp.; Westwood (KY); In loco; USD 34.000 - 41.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Work Location: In person

Descrizione del lavoro

Xenon Investment Corp. seeks an exceptional Executive Assistant to serve as the trusted right hand to the CEO in a fast-paced real estate investment environment. This role demands discretion, professionalism, and the ability to anticipate needs before they arise.

You will manage complex calendars, coordinate domestic and international travel, prepare executive documents, and leverage AI tools to streamline workflows while maintaining strong relationships with clients, vendors, and partners.

Competenze

• 3+ years of executive assistant or high-level administrative experience.
• Technologically proficient, with the ability to quickly master new software, systems, and digital platforms.
• Strong working knowledge of AI tools and the ability to leverage them to improve efficiency, automate administrative tasks, conduct research, prepare presentations, draft correspondence, and streamline workflows
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
• Analyze reports, spreadsheets, and operational data to identify trends, inconsistencies, and opportunities for improvement
• Leverage AI and data analysis tools to streamline reporting, automate routine tasks, and provide actionable business insights
• Exceptional organizational and time management skills with meticulous attention to detail
• Outstanding written and verbal communication skills
• Excellent judgment, discretion, and the ability to handle highly confidential information
• Strong project management skills with the ability to prioritize multiple deadlines
• Proactive, resourceful, and solutions-oriented mindset
• Professional executive presence with outstanding interpersonal skills
• Ability to work independently while anticipating the needs of executive leadership
• Valid California driver's license with a clean driving record

Mansioni

• Manage and optimize the Owner's complex calendar, meetings, and daily priorities.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and scheduling.
• Act as a primary liaison between the Owner and executives, clients, attorneys, vendors, and business partners.
• Screen calls, manage correspondence, and draft professional communications on behalf of the Owner.
• Prepare reports, presentations, spreadsheets, and executive-level documents.
• Maintain confidential records, contracts, and business documentation.
• Track projects, deadlines, and follow-up items to ensure timely completion.
• Conduct research and prepare executive briefings for meetings and special projects.
• Utilize AI and emerging technologies to improve workflows, automate routine tasks, and enhance productivity.
• Coordinate meetings, conference calls, and executive events.
• Handle personal and business-related responsibilities with professionalism and discretion.
• Run executive-level errands and attend meetings as needed.
• Anticipate challenges, identify solutions, and proactively support the Owner's daily operations.

Conoscenze

Executive support

AI tools proficiency

Microsoft Office & Google Workspace

Data analysis

Communication skills

Discretion & confidentiality

Project management

Calendar management

Travel coordination

Independent work

Driver's license

Strumenti

Microsoft Office

Google Workspace

AI tools (ChatGPT, Copilot)

Data analysis tools

Presentation software

Descrizione del lavoro

Executive Assistant to CEO

We are seeking an exceptional Executive Assistant to serve as the trusted right hand to the CEO of a fast-paced real estate investment and property Investment/Management company. This is a high-impact role requiring sound judgment, impeccable professionalism, and the ability to anticipate needs before they arise.

The ideal candidate is highly organized, technologically sophisticated, and thrives in a demanding, fast-moving environment. You are resourceful, polished, and able to seamlessly manage competing priorities while maintaining complete confidentiality. You possess outstanding communication skills and have a proven ability to build strong relationships with executives, clients, vendors, and business partners.

This is an excellent opportunity for someone who enjoys being at the center of executive operations and wants to play a key role in supporting a growing organization.

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience supporting executives, business owners, or C-suite leadership
• Highly technologically proficient, with the ability to quickly master new software, systems, and digital platforms
• Strong working knowledge of AI tools (such as ChatGPT, Microsoft Copilot, Gemini, or similar) and the ability to leverage them to improve efficiency, automate administrative tasks, conduct research, prepare presentations, draft correspondence, and streamline workflows
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
• Analyze reports, spreadsheets, and operational data to identify trends, inconsistencies, and opportunities for improvement
• Leverage AI and data analysis tools to streamline reporting, automate routine tasks, and provide actionable business insights
• Exceptional organizational and time management skills with meticulous attention to detail
• Outstanding written and verbal communication skills
• Excellent judgment, discretion, and the ability to handle highly confidential information
• Strong project management skills with the ability to prioritize multiple deadlines
• Proactive, resourceful, and solutions-oriented mindset
• Professional executive presence with outstanding interpersonal skills
• Ability to work independently while anticipating the needs of executive leadership
• Valid California driver's license with a clean driving record

Executive Responsibilities

• Manage and optimize the Owner's complex calendar, meetings, and daily priorities
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and scheduling
• Act as a primary liaison between the Owner and executives, clients, attorneys, vendors, and business partners
• Screen calls, manage correspondence, and draft professional communications on behalf of the Owner
• Prepare reports, presentations, spreadsheets, and executive-level documents
• Maintain confidential records, contracts, and business documentation
• Track projects, deadlines, and follow-up items to ensure timely completion
• Conduct research and prepare executive briefings for meetings and special projects
• Utilize AI and emerging technologies to improve workflows, automate routine tasks, and enhance productivity
• Coordinate meetings, conference calls, and executive events
• Handle personal and business-related responsibilities with professionalism and discretion
• Run executive-level errands and attend meetings as needed
• Anticipate challenges, identify solutions, and proactively support the Owner's daily operations

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Work Location: In person

Pay: $25.00 - $30.00 per hour