Executive Assistant to the CEO

Seasats; United States; On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive insurance plans

401k matching up to 4%

Four free lunches per week

Employee activity fund

Pet-friendly office

Unlimited/Flex PTO

Job summary

A maritime robotics company based in the United States is looking for an Executive Assistant to the CEO. This role is crucial for managing the CEO's calendar, coordinating high-stakes meetings, and ensuring seamless communication. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information. Competitive salary and benefits package included, with a salary range of $80,000-$110,000 plus stock options.

Qualifications

• Proven ability to handle confidential and sensitive information with discretion.
• Exceptional organizational and communication skills.
• Experience supporting executives in a startup or high-growth environment.

Responsibilities

• Manage the CEO’s calendar with ruthless prioritization.
• Coordinate high-stakes meetings with customers, investors, and partners.
• Handle travel logistics and expense reports.

Skills

Organizational skills

Communication skills

Attention to detail

Confidentiality

Customer service orientation

Job description

At Seasats, we're passionate about delivering maritime robotics solutions to redefine the maritime industry. We build autonomous surface vehicles (ASVs) that carry sensors at sea for months at a time, delivering persistent data and monitoring for defense, scientific, and commercial customers.

We’re seeking an Executive Assistant (EA) to the CEO who can do more than manage a calendar. This role is about creating leverage: freeing the CEO’s time, ensuring the right priorities get attention, and keeping the flow of meetings, communications, and follow-ups running smoothly across high-profile customers, investors, and the Seasats leadership team.

If this is you, you’ll find yourself at the heart of a mission-driven team leading a global change in how humans interact with the oceans. You’ll have visibility into fundraising, sales, team building, engineering milestones, and executive strategy.

Responsibilities

• Manage the CEO’s calendar with ruthless prioritization and attention to detail.
• Coordinate high-stakes meetings with customers, investors, and partners.
• Handle travel logistics, expense reports, and event coordination.
• Triage CEO inbox: flag urgent items, forward or delegate to leadership, and track open loops.
• Prepare concise meeting briefs so the CEO is always ready to engage external stakeholders.
• Partner with the Chief of Staff and CFO to ensure alignment on key initiatives and deadlines.
• Ensure follow-ups from meetings actually get closed, chasing internal owners as needed.

Qualifications

• Proven ability to handle confidential and sensitive information with discretion.
• A desire to get as much done in a day as possible.
• Exceptional organizational and communication skills.
• Experience supporting executives (bonus areas: startup, defense, or high-growth environment).
• A friendly, upbeat attitude.
• Excellent attention to detail.
• A tendency to go above and beyond without being asked.
• A customer service-oriented outlook.
• Comfortable in a dynamic rapidly changing environment.

Pay and Benefits

Salary: $80,000-$110,000 base + stock options.

• Competitive insurance (including a 99% employer-covered Gold HMO plan or other options)
• 401k matching up to 4% of salary
• Four free lunches per week
• An employee activity fund
• A pet-friendly office
• Unlimited/Flex PTO