Executive Assistant to CEO & Co-Founder

A-Frame Search Partners; San Francisco (CA); In loco; USD 70.000 - 120.000; Tempo pieno

Descrizione del lavoro

A-Frame Search Partners is seeking an experienced Executive Assistant to support its CEO and Co-Founder. This high-touch role requires exceptional organization, discretion, and judgment to manage a complex executive schedule and ensure day-to-day priorities run seamlessly.

In this role you will coordinate intricate calendars, arrange domestic and international travel, prepare for meetings, and act as a reliable point of contact for stakeholders at all levels.

Competenze

• Experience supporting a C-suite executive in a fast-paced environment.
• Background in technology, financial services, VC-backed companies, or similarly demanding organizations.
• Exceptional organization, attention to detail, judgment, and the ability to anticipate needs and operate independently.
• Collaborative, low-ego approach with excellent communication skills and discretion.

Mansioni

• Manage the Executive’s complex calendar, prioritizing requests and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare for meetings and speaking engagements, coordinating schedules, materials, agendas, and logistics.
• Serve as a key point of contact for internal and external stakeholders, including senior executives, investors, and business partners.
• Track commitments, deadlines, and follow-ups while proactively anticipating needs and resolving scheduling or logistical challenges.
• Manage executive correspondence and sensitive communications with professionalism and discretion.

Conoscenze

Calendar management

Travel coordination

Executive support

Discretion

Stakeholder communication

Adaptability

Descrizione del lavoro

Our client is a fast-growing technology company developing innovative solutions for businesses operating at the forefront of technology. As the company continues to grow, it is seeking an experienced Executive Assistant to support its CEO and Co-Founder.

This is a high-touch role requiring exceptional organization, discretion, and judgment, with responsibility for managing a complex executive schedule and helping ensure day-to-day priorities run seamlessly.

KEY RESPONSIBILITIES

• Manage the Executive’s complex calendar, prioritizing requests, coordinating meetings, and navigating frequent changes across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare for meetings and speaking engagements, coordinating schedules, materials, agendas, and logistics.
• Serve as a key point of contact for internal and external stakeholders, including senior executives, investors, and business partners.
• Track commitments, deadlines, and follow-ups while proactively anticipating needs and resolving scheduling or logistical challenges.
• Manage executive correspondence and sensitive communications with professionalism and discretion.
• Partner closely with the Chief of Staff, EA team, and broader organization to stay aligned on priorities and provide seamless executive support.

WHAT WE'RE LOOKING FOR

• Strong experience supporting a C-suite executive in a fast-paced environment.
• Background in technology, financial services, venture-backed companies, or similarly demanding organizations.
• Exceptional organization, attention to detail, judgment, and the ability to anticipate needs and operate independently.
• A true partner mindset. Someone who takes ownership, is invested in the success of the executive and broader team, and looks for ways to add value.
• Collaborative, low-ego approach with excellent communication skills, discretion, and confidence engaging stakeholders at all levels.
• Personable, quick-witted, and able to match the executive's style. Enjoys a bit of banter but is equally comfortable being direct, professional, and maintaining a high bar for execution.
• Comfortable in a collaborative work environment with a high bar for excellence, accountability, and execution, and flexibility to support an evolving schedule as needed.