Executive Assistant to the CEO

Norm Reeves Superstores; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

The CAR Group is seeking an Executive Assistant to the CEO who functions as a strategic partner and trusted adviser in a quiet, professional office setting in Dallas. You will oversee the CEO's calendar, inbox, and project portfolio, coordinate travel, meetings, and senior-level communications while maintaining discretion and high integrity.

You will also drive operational efficiency by preparing data for decision-making, coordinating with legal and IT on AI tools, and supporting executive-level

Qualifications

• 5–10 years of experience directly supporting a CEO or C-level executive.
• Strong organizational and communication skills are required.
• Ability to manage multiple priorities with high discretion.

Responsibilities

• Own the CEO's calendar and travel logistics to prioritize high-impact items.
• Filter and manage inbound communications for timely attention.
• Maintain a master task list and ensure commitments stay on track.
• Prepare and follow up on meetings, including shadowing when needed.
• Coordinate cross-functional communications between the executive team and vendors.
• Oversee projects handed off by the CEO to ensure timely completion.
• Support the CEO personally, including family and household logistics as needed.
• Contribute to AI and automation tool evaluation with Legal and IT teams.

Skills

Executive support

Time management

Independent work

Problem solving

Discretion

Communication

Project coordination

Tools

Asana

CRM

Job description

The CAR Group is looking for an Executive Assistant to the CEO who operates less like a traditional assistant and more like a strategic partner. This is a high-trust, high-visibility role sitting at the center of how our CEO manages time, information, and decision-making across the enterprise.

We've built this search differently. The person we're looking for isn't just organized and capable, they're exceptionally poised, sharp in a room, and comfortable operating independently at the highest level. If you thrive on autonomy, love solving problems before anyone has to ask, and can stay level-headed no matter what the day throws at you, this role was built for you.

What You'll Own

• Full, delegated control over the CEO's calendar, ensuring every week reflects his true priorities and goals
• All inbound communication, filtering and managing the CEO's inbox so the right things get his attention at the right time
• A single, trusted master task list that keeps every commitment visible and on track
• Travel logistics from start to finish, handled to a standard where the CEO only has to show up
• Key operational and financial data, gathered and presented in a clear, pre-scheduled format to support the CEO's decision-making
• Meeting prep and follow-up, including attending or shadowing meetings on the CEO's behalf and summarizing what matters
• Cross-functional communication between the executive team, operational managers, and outside vendors
• Project management for initiatives the CEO hands off, seeing them through to completion
• The CEO's office environment and workflow, so he can move through his day without friction or surprise
• Clean, well maintained Asana project boards, driving smart use of the CRM to track projects, tasks, and travel logistics
• Evaluation and integration of AI and automation tools alongside the Legal and IT teams to keep the EA/CEO partnership running efficiently
• Personal support and coordination for the CEO, including his personal calendar, occasional family and household logistics, and liaising with outside contacts like YPO members on his behalf

Who You Are

• Extremely professional and well spoken, someone who represents the CEO and the company well in every interaction
• Highly independent and self-directed, you don't need to be managed to perform at a high level
• Driven and motivated, with a genuine appetite for learning and growth
• Logical rather than emotional under pressure, you keep a clear head when priorities shift or things don't go to plan
• Skilled at juggling many moving pieces at once and pivoting quickly without losing quality or composure
• A natural problem solver who brings solutions to the table, not just flags issues
• Discreet, with sound judgment and the ability to handle sensitive and confidential information at all times
• 5-10 years of experience directly supporting a CEO or other C-level executive
• Comfortable working in office five days a week

Work Environment

This is a quiet, focused, and professional office setting. The team is small, senior, and highly task-oriented. This role is best suited for a candidate who is self-motivated, values autonomy, and does not require a highly collaborative or social office environment to thrive.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.