Executive Assistant to the CEO

remote work; EE. UU.; A distancia; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

Corporate Stays provides furnished accommodations for corporate travelers and extended stays. The Executive Assistant to the CEO will own calendar management, meeting coordination, document preparation, and confidential support to the CEO in a fast paced, remote environment.

The role requires exceptional organizational skills, discretion with confidential information, and proactive problem-solving, with strong English communication and proficiency in Google Workspace.

Formación

• Experience as an Executive, Personal, or Administrative Assistant or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal English communication; Spanish is a plus.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.
• Proficiency with Google Workspace and familiarity with project management tools.

Responsabilidades

• Manage the CEO's calendar, schedule meetings, and coordinate appointments and commitments
• Prepare agendas, gather materials, and document key decisions and action items
• Track tasks, deadlines, and follow ups to ensure on time delivery
• Coordinate with department leaders on outstanding projects and priorities
• Manage email, flag urgent matters, and draft responses when needed
• Prepare reports, presentations, spreadsheets, and other executive documents

Conocimientos

Calendar management

Meeting coordination

Executive support

Discretion with info

English proficiency

Spanish a plus

Herramientas

Google Workspace

Project management tools

Descripción del empleo

About the role

Corporate Stays provides furnished accommodations for corporate travelers and extended stays. The Executive Assistant to the CEO will own calendar management, meeting coordination, document preparation, and confidential support to the CEO in a fast paced, remote environment.

What you'll do

• Manage the CEO's calendar, schedule meetings, and coordinate appointments and commitments
• Prepare agendas, gather materials, and document key decisions and action items
• Track tasks, deadlines, and follow ups to ensure on time delivery
• Coordinate with department leaders on outstanding projects and priorities
• Manage email, flag urgent matters, and draft responses when needed
• Prepare reports, presentations, spreadsheets, and other executive documents

What they're looking for

• Experience as an Executive, Personal, or Administrative Assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal English communication; Spanish is a plus
• Ability to handle confidential information with discretion
• Proactive, resourceful, and able to work independently
• Proficiency with Google Workspace and familiarity with project management tools

For applicants in Nigeria

• The listing does not specify hiring regions or eligibility; confirm whether Nigeria is eligible before applying
• Time zone expectations are Panama time referenced; confirm if this aligns with your location
• The listing does not state contractor vs employee status or pay currency; confirm during interview
• The listing does not state visa or work authorization requirements; confirm if needed before applying