EXECUTIVE ASSISTANT to the CEO

Coastal Harbor; Savannah, Northern (GA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Coastal Harbor Health System in Savannah, GA seeks an Executive Assistant to support the Chief Executive Officer. The role includes calendar management, expense tracking, meeting minutes, and handling administrative duties for the executive office.

Responsibilities span coordinating medical staff activities, maintaining staff files, supporting board activities, and overseeing CAPS certification and contract processes as required.

Qualifications

• Education required: High School diploma or equivalent; college degree preferred.
• Experience with Microsoft Office applications and ability to multi-task.
• Overtime and flexible hours may be required as needed.

Responsibilities

• Provide clerical support to the Chief Executive Officer, including calendar management and expense tracking.
• Prepare committee meeting minutes and handle filing and mail management.
• Answering and directing administrative phone calls and supporting reception staff during breaks.
• Attend departmental meetings and coordinate medical staff activities.
• Maintain medical staff files and coordinate Board of Directors activities.
• Oversee CAPS certification process for physicians and other mandatory contracts/staff, complete CLGA and contracts.

Skills

Attention to detail

Multi-tasking

Education

High School diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Word

Excel

Job description

Responsibilities

Coastal Harbor Health System is a leading provider of specialized behavioral healthcare, offering a comprehensive continuum of care for patients across the lifespan. Our campus includes a 145-bed hospital dedicated to children and adolescents, delivering both short- and long-term inpatient services, as well as a 50-bed inpatient facility for adults ages 18 and older. Together, these programs create a dynamic, multidisciplinary environment where clinicians can make a meaningful impact every day.

We are driven by a shared mission: to provide compassionate, high-quality care to individuals when they need it most. Our reach extends far beyond the local community, serving patients from across the country who trust us for our expertise, dedication, and patient-centered approach.

Located in the heart of beautiful, historic Savannah, Georgia, our hospitals offer a peaceful, private setting that promotes healing and focus. The serene surroundings not only benefit our patients but also provide an exceptional work environment where professionals can thrive, collaborate, and grow while making a difference in the lives of others.

Visit the site virtually: coastalharbor.com

The Executive Assistant is responsible for providing clerical support for the Chief Executive Officer. As the Executive Assistant you will need to create and maintain spreadsheets, maintain CEO's calendar, keep track of CEO's expenses, preparation of committee meeting minutes, filing, answering and directing administrative phone calls, sorting and preparation of incoming/outgoing mail and assist in covering meal break periods of the reception staff. Other responsibilities include attending departmental meetings, coordinating medical staff activities, maintaining medical staff files, coordinating board of directors' activities and providing support relating to any other administrative issues that arise. This position is also responsible/oversees the process of obtaining CAPS certification for all physicians and other mandatory contract/staff. Complete CLGA and Contracts.

Qualifications

Education: High School diploma required. Associates or Bachelor's degree, preferred.

Experience: Must be attentive to detail and have the ability to multi-task. Must have thorough knowledge of Microsoft Office, Word, Excel and other software programs.

Preferred Requirement: Ability to work occasional overtime and flexible hours, as needed