EXECUTIVE ASSISTANT to the CEO

Universal Hospital Services Inc.; Savannah (GA); On-site; USD 45,000 - 70,000; Full time

Job summary

Coastal Harbor Health System in Savannah, GA is seeking an Executive Assistant to the CEO. The role requires meticulous clerical support, calendar management, expense tracking, and minutes for committees, with strong proficiency in Microsoft Office.

You will also coordinate staff meetings, maintain medical staff files, assist in board activities, and oversee contract processes including CAPS certification and CLGA/commercial contracts.

Qualifications

• High School diploma required; associates or bachelor’s degree preferred.
• Attention to detail and ability to multi-task.
• Proficiency in MS Office and related software.

Responsibilities

• Provide clerical support for the CEO, manage calendar and expenses, prepare committee minutes, filing, and handle calls and mail; cover reception as needed.
• Attend departmental meetings, coordinate medical staff activities, maintain medical staff files, and support board activities.
• Oversee CAPS certification process for physicians and manage CLGA/Contracts and other mandatory agreements.

Skills

Attention to detail

Multi-tasking

Calendar management

MS Office

Communication

Education

High School diploma

Associates or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office suite

Job description

Responsibilities

Coastal Harbor Health System is a leading provider of specialized behavioral healthcare, offering a comprehensive continuum of care for patients across the lifespan. Our campus includes a 145-bed hospital dedicated to children and adolescents, delivering both short- and long-term inpatient services, as well as a 50-bed inpatient facility for adults ages 18 and older. Together, these programs create a dynamic, multidisciplinary environment where clinicians can make a meaningful impact every day.

We are driven by a shared mission: to provide compassionate, high-quality care to individuals when they need it most. Our reach extends far beyond the local community, serving patients from across the country who trust us for our expertise, dedication, and patient-centered approach.

Located in the heart of beautiful, historic Savannah, Georgia, our hospitals offer a peaceful, private setting that promotes healing and focus. The serene surroundings not only benefit our patients but also provide an exceptional work environment where professionals can thrive, collaborate, and grow while making a difference in the lives of others.

Visit the site virtually: coastalharbor.com

The Executive Assistant is responsible for providing clerical support for the Chief Executive Officer. As the Executive Assistant you will need to create and maintain spreadsheets, maintain CEO's calendar, keep track of CEO's expenses, preparation of committee meeting minutes, filing, answering and directing administrative phone calls, sorting and preparation of incoming/outgoing mail and assist in covering meal break periods of the reception staff. Other responsibilities include attending departmental meetings, coordinating medical staff activities, maintaining medical staff files, coordinating board of directors' activities and providing support relating to any other administrative issues that arise. This position is also responsible/oversees the process of obtaining CAPS certification for all physicians and other mandatory contract/staff. Complete CLGA and Contracts.

Qualifications

Education: High School diploma required. Associates or Bachelor's degree, preferred.

Experience: Must be attentive to detail and have the ability to multi-task. Must have thorough knowledge of Microsoft Office, Word, Excel and other software programs.

Preferred Requirement: Ability to work occasional overtime and flexible hours, as needed