EXECUTIVE ASSISTANT to the CEO

Universal Hospital Services Inc.; Georgia; On-site; USD 42,000 - 56,000; Full time

Job summary

Coastal Harbor Health System in Savannah, GA seeks an Executive Assistant to support the CEO across a busy campus, including a 145-bed pediatric/adolescent hospital and a 50-bed adult facility. The role requires meticulous administrative work and discretion.

You will manage the CEO’s calendar, expenses, minutes, and correspondence; coordinate medical staff and board activities; and assist with filing, mail, and reception coverage when needed. This is a dynamic, multidisciplinary environment.

Qualifications

• High School diploma required; Associates or Bachelor's degree preferred.
• Detail-oriented with ability to multitask.
• Proficient in Microsoft Office suite (Word, Excel) and other software.

Responsibilities

• Provide clerical support for the CEO, including calendar management and expense tracking.
• Prepare committee meeting minutes and manage filing and mail.
• Answer and direct administrative calls; assist reception during meal breaks.
• Coordinate medical staff activities, maintain medical staff files, and support board activities.

Skills

Attention to detail

Multitasking

Education

High School diploma

Associates or Bachelor's degree preferred

Tools

Microsoft Office

Word

Excel

Job description

Responsibilities

Coastal Harbor Health System is a leading provider of specialized behavioral healthcare, offering a comprehensive continuum of care for patients across the lifespan. Our campus includes a 145-bed hospital dedicated to children and adolescents, delivering both short- and long-term inpatient services, as well as a 50-bed inpatient facility for adults ages 18 and older. Together, these programs create a dynamic, multidisciplinary environment where clinicians can make a meaningful impact every day.

We are driven by a shared mission: to provide compassionate, high-quality care to individuals when they need it most. Our reach extends far beyond the local community, serving patients from across the country who trust us for our expertise, dedication, and patient-centered approach.

Located in the heart of beautiful, historic Savannah, Georgia, our hospitals offer a peaceful, private setting that promotes healing and focus. The serene surroundings not only benefit our patients but also provide an exceptional work environment where professionals can thrive, collaborate, and grow while making a difference in the lives of others.

Visit the site virtually: coastalharbor.com

The Executive Assistant is responsible for providing clerical support for the Chief Executive Officer. As the Executive Assistant you will need to create and maintain spreadsheets, maintain CEO's calendar, keep track of CEO's expenses, preparation of committee meeting minutes, filing, answering and directing administrative phone calls, sorting and preparation of incoming/outgoing mail and assist in covering meal break periods of the reception staff. Other responsibilities include attending departmental meetings, coordinating medical staff activities, maintaining medical staff files, coordinating board of directors' activities and providing support relating to any other administrative issues that arise. This position is also responsible/oversees the process of obtaining CAPS certification for all physicians and other mandatory contract/staff. Complete CLGA and Contracts.

Qualifications

Education: High School diploma required. Associates or Bachelor's degree, preferred.

Experience: Must be attentive to detail and have the ability to multi-task. Must have thorough knowledge of Microsoft Office, Word, Excel and other software programs.

Preferred Requirement: Ability to work occasional overtime and flexible hours, as needed