Executive Assistant to the CEO

Midlands African Chamber, Inc.; Omaha (NE); On-site; USD 38,000 - 44,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

401(k) matching

Health insurance premium reimbursement

Job summary

Midlands African Chamber, Inc. in Omaha, Nebraska is seeking an Executive Assistant to support the CEO and manage calendars, memberships, and communications. The role requires strong organizational skills, discretion, and ability to handle multiple tasks in a fast-paced nonprofit setting.

You will coordinate events, prepare materials, and assist in fundraising and outreach efforts while maintaining records and delivering timely administrative support.

Qualifications

• Experience as an executive/personal assistant or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Discretion and professional maturity.
• Proficiency with MS Office and desktop publishing tools.
• Graphic design, copywriting, video production and editing skills.

Responsibilities

• Manage CEO calendars and scheduling, and oversee office communications.
• Maintain membership lists, files, and records; prepare funding applications.
• Plan membership and networking events; coordinate logistics for on-site and off-site events.
• Create marketing materials and oversee social media postings.
• Draft letters, emails, presentations, and newsletters; screen calls and direct inquiries.

Skills

Executive Assistant experience

Outstanding organizational skills

Time management

Excellent verbal and written comms

Discretion

Professional maturity

Microsoft Office

Graphic Design

Copywriting

Video production/editing

Education

High School

PA diploma or certification

Tools

CANVA

LinkedIn

Facebook

TikTok

ZOOM

MailChimp

Survey Monkey

BetterWorld

Metricool

Google Calendar

Linktree

Popl

Eventbrite

Job description

Employment Type: (Full-time, Exempt, Onsite)

Compensation: Competitive salary, full benefits including paid holidays, paid time off, 401(k), and monthly health insurance premium reimbursement $38K-$44K

About Us:

The MAC Chamber is a membership-based chamber of commerce that exists to enhance the robust business climate for Black, underserved, and immigrant-owned businesses in Nebraska and across the Midwest. All benefits, programs, and events offered by the Chamber are designed to provide businesses with opportunities to grow revenue, lower costs, gain valuable knowledge, and build a thriving network of successful entrepreneurs.

Why Join Us?

• Immediate & Direct Impact: Directly empower local entrepreneurs, uplift underserved business communities, and influence economic growth.
• Rapid Career Growth: Gain hands-on expertise in nonprofit management, strategic partnerships, event planning, and fundraising.
• Dynamic & Inclusive Culture: Collaborate with a passionate team dedicated to community
• Comprehensive Benefits: Competitive salary, paid time off, paid holidays, 401(k) matching/contributions, and a monthly health insurance reimbursement.

This position is designed to assist the CEO in the operations of the chamber. The Executive Assistant’s responsibilities include managing calendars, managing membership lists, keeping

records, preparing funding applications and planning membership and networking events. To be successful in this role, you should be well-organized, have great time management skills and be able to act with minimal guidance. Ultimately, you will contribute to the efficiency the MAC

Chamber by providing personalized and timely support to our CEO.

Responsibilities: (including but not limited to)

Administrative Duties

• Welcome and assist members, and
• Coordinate and communicate with program
• Manage information flow in a timely and accurate
• Manage CEO’s calendars and schedule
• Responsible for maintaining media contacts and mailing
• Make travel and accommodation arrangements for
• Track expenses and prepare weekly, monthly, or quarterly
• Prepare memos, emails, presentations,
• Maintain files for committees and for the
• Maintain calendar of
• Coordinate special projects as
• Assist in planning and logistics for all on-side and off-side organization events and
• Draft letters and answer correspondence as
• Prepare and send out monthly newsletters to
• Screen and direct phone calls and distribute
• Organize and maintain the office filing
• Tracking and maintaining office
• Troubleshoot basic computer and printer
• Facilitating event planning, organization, and
• Managing venue reservations for
• Handling logistics for events such as event setups, and
• Representing the Chamber at events or training
• Maintaining records of the Chamber’s events, attendance, collaborations, and overall activities and community impact.
• Create marketing materials: logo, flyer, online posts, RSVP management, website content, presentations, sponsorship materials, and booklets.
• Coordinate and oversee social media advertising
• Manage newsletter
• Conduct interviews and handle video/photo shooting and
• Support partnership and sponsorship
• Assist in the drafting, execution, and monitoring of fundraising
• Assist in the drafting, execution, and monitoring of online
• Maintain and update the chamber’s mailing
• Other duties as

Qualifications/Skills Required:

• Work experience as an Executive Assistant, Personal Assistant, or similar
• Proficiency with CANVA, LINKEDIN, FACEBOOK, TIKTOK, ZOOM, MailChimp, Survey Monkey, Betterworld, Metricol, Google Calendar, Linktree, Popl, Eventbrite.
• Outstanding organizational and time management
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications
• Discretion and
• High School
• PA diploma or certification is a
• Ability to develop and maintain good
• Excellent telephone
• Professional
• Working knowledge of business as well as local, state, and federal
• Professional and mature attitude; remains calm under
• Proficient in Microsoft Office and desktop publishing
• Graphic Design
• Copywriting
• Video production and editing
• Basic computing

Work Remotely

• No

Job Types: Full-time, Exempt

Pay: Competitive Salary $38K-$44K

• Paid holidays
• Paid time off
• 401K
• Monthly Stipend toward health insurance

Work Environment & Expectations:

• Occasional evening and weekend work required for events and community
• Ability to travel locally within the Midlands
• Ability to work independently as well as collaboratively in a small, mission-driven

Physical Requirements:

• Must be able to stand and walk for long periods of time during
• Must be able to lift up to 25 pounds at

What We Offer:

• Competitive salary with opportunities for growth
• Full benefits: Paid holidays, paid time off, 401(k), and health insurance
• A chance to make a lasting impact on the community and connect with a vibrant network of professionals and business leaders.