Executive Assistant

MAC Chamber; Omaha (NE); On-site; USD 38,000 - 44,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

401K

Monthly health insurance stipend

Job summary

The MAC Chamber in Omaha, NE is seeking an Executive Assistant to support the CEO and help manage memberships, events, and communications. You will organize calendars, coordinate with partners, prepare reports, draft correspondence, and assist in fundraising campaigns, marketing materials, and program logistics.

The role requires discretion, excellent communications, and strong organization in a busy nonprofit environment.

Qualifications

• Experience as an Executive Assistant or similar role.
• Proficiency with Canva, LinkedIn, Facebook, TikTok, Zoom, MailChimp, Survey Monkey, Betterworld, Metricol, Google Calendar, Linktree, Popl, Eventbrite.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• High School Diploma; PA diploma or certification is a plus.
• Ability to build relationships with diverse stakeholders.
• Proficient with Microsoft Office and desktop publishing.
• Graphic design and video editing skills are a plus.
• Basic computing skills.

Responsibilities

• Welcome and assist members and visitors.
• Coordinate and communicate with program partners.
• Manage information flow in a timely and accurate manner.
• Manage CEO’s calendars and schedule meetings.
• Maintain media contacts and mailing lists.
• Coordinate and oversee event planning and logistics.
• Draft letters and answer correspondence as directed.
• Prepare and send monthly newsletters to members.

Skills

Organizational skills

Time management

Verbal & written communication

Discretion & confidentiality

Professional appearance

Relationship building

Education

High School Diploma

PA diploma or certification (plus)

Tools

CANVA

LINKEDIN

FACEBOOK

TIKTOK

ZOOM

MailChimp

Survey Monkey

Betterworld

Metricol

Google Calendar

Linktree

Popl

Eventbrite

Job description

The MAC Chamber is a membership-based chamber of commerce that exists to enhance the robust business climate for Black, underserved, and immigrant-owned businesses in Nebraska and across the Midwest. All benefits, programs, and events offered by the Chamber are designed to provide businesses with opportunities to grow revenue, lower costs, gain valuable knowledge, and build a thriving network of successful entrepreneurs.

Why Join Us ?

• - Immediate & Direct Impact: Directly empower local entrepreneurs, uplift underserved business communities, and influence economic growth.
• - Rapid Career Growth: Gain hands-on expertise in nonprofit management, strategic partnerships, event planning, and fundraising.
• - Dynamic & Inclusive Culture: Collaborate with a passionate team dedicated to community transformation.
• - Comprehensive Benefits: Competitive salary, paid time off, paid holidays, 401(k) matching/contributions, and a monthly health insurance reimbursement.

This position is designed to assist the CEO in the operations of the chamber. The Executive Assistant’s responsibilities include managing calendars, managing membership lists, keeping records, preparing funding applications and planning membership and networking events. To be successful in this role, you should be well-organized, have great time management skills and be able to act with minimal guidance. Ultimately, you will contribute to the efficiency the MAC Chamber by providing personalized and timely support to our CEO.

Responsibilities: (including but not limited to)

Administrative Duties

• Welcome and assist members, and visitors.
• Coordinate and communicate with program partners.
• Manage information flow in a timely and accurate manner.
• Manage CEO’s calendars and schedule meetings.
• Responsible for maintaining media contacts and mailing lists.
• Make travel and accommodation arrangements for speakers.
• Track expenses and prepare weekly, monthly, or quarterly reports.
• Prepare memos, emails, presentations, reports.
• Maintain files for committees and for the Board.
• Maintain calendar of events.
• Coordinate special projects as assigned.
• Assist in planning and logistics for all on-side and off-side organization events and meetings.
• Draft letters and answer correspondence as directed.
• Prepare and send out monthly newsletters to members.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Tracking and maintaining office supplies.
• Troubleshoot basic computer and printer malfunctions.
• Facilitating event planning, organization, and coordination.
• Managing venue reservations for events.
• Handling logistics for events such as event setups, and breakdowns.
• Representing the Chamber at events or training sessions.
• Maintaining records of the Chamber's events, attendance, collaborations, and overall activities and community impact.
• Create marketing materials: logo, flyer, online posts, RSVP management, website content, presentations, sponsorship materials, and booklets.
• Coordinate and oversee social media advertising campaigns.
• Manage newsletter campaigns.
• Conduct interviews and handle video/photo shooting and editing.
• Support partnership and sponsorship requests.
• Assist in the drafting, execution, and monitoring of fundraising campaigns.
• Assist in the drafting, execution, and monitoring of online surveys.
• Maintain and update the chamber's mailing list.
• Other duties as assigned.

Qualifications/Skills Required:

• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency with CANVA, LINKEDIN, FACEBOOK, TIKTOK, ZOOM, MailChimp, Survey Monkey, Betterworld, Metricol, Google Calendar, Linktree, Popl, Eventbrite.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• High School Diploma.
• PA diploma or certification is a plus.
• Ability to develop and maintain good relationships.
• Excellent telephone skills.
• Professional appearance.
• Working knowledge of business as well as local, state, and federal government.
• Professional and mature attitude; remains calm under pressure.
• Proficient in Microsoft Office and desktop publishing
• Graphic Design skills.
• Video production and editing skills.
• Basic computing skills.

Work Remotely

• No

Job Types: Full-time, Exempt

Pay: Competitive Salary $38K-$44K

• Paid holidays
• Paid time off
• 401K
• Monthly Stipend toward health insurance

About Us :

The MAC Chamber is a membership-based chamber of commerce that exists to enhance the robust business climate for Black, underserved, and immigrant-owned businesses in Nebraska and across the Midwest. All benefits, programs, and events offered by the Chamber are designed to provide businesses with opportunities to grow revenue, lower costs, gain valuable knowledge, and build a thriving network of successful entrepreneurs.

Why Join Us ?

• - Immediate & Direct Impact: Directly empower local entrepreneurs, uplift underserved business communities, and influence economic growth.
• - Rapid Career Growth: Gain hands-on expertise in nonprofit management, strategic partnerships, event planning, and fundraising.
• - Dynamic & Inclusive Culture: Collaborate with a passionate team dedicated to community transformation.
• - Comprehensive Benefits: Competitive salary, paid time off, paid holidays, 401(k) matching/contributions, and a monthly health insurance reimbursement.

This position is designed to assist the CEO in the operations of the chamber. The Executive Assistant’s responsibilities include managing calendars, managing membership lists, keeping records, preparing funding applications and planning membership and networking events. To be successful in this role, you should be well-organized, have great time management skills and be able to act with minimal guidance. Ultimately, you will contribute to the efficiency the MAC Chamber by providing personalized and timely support to our CEO.

Responsibilities: (including but not limited to)

Administrative Duties

• Welcome and assist members, and visitors.
• Coordinate and communicate with program partners.
• Manage information flow in a timely and accurate manner.
• Manage CEO’s calendars and schedule meetings.
• Responsible for maintaining media contacts and mailing lists.
• Make travel and accommodation arrangements for speakers.
• Track expenses and prepare weekly, monthly, or quarterly reports.
• Prepare memos, emails, presentations, reports.
• Maintain files for committees and for the Board.
• Maintain calendar of events.
• Coordinate special projects as assigned.
• Assist in planning and logistics for all on-side and off-side organization events and meetings.
• Draft letters and answer correspondence as directed.
• Prepare and send out monthly newsletters to members.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Tracking and maintaining office supplies.
• Troubleshoot basic computer and printer malfunctions.
• Facilitating event planning, organization, and coordination.
• Managing venue reservations for events.
• Handling logistics for events such as event setups, and breakdowns.
• Representing the Chamber at events or training sessions.
• Maintaining records of the Chamber's events, attendance, collaborations, and overall activities and community impact.
• Create marketing materials: logo, flyer, online posts, RSVP management, website content, presentations, sponsorship materials, and booklets.
• Coordinate and oversee social media advertising campaigns.
• Manage newsletter campaigns.
• Conduct interviews and handle video/photo shooting and editing.
• Support partnership and sponsorship requests.
• Assist in the drafting, execution, and monitoring of fundraising campaigns.
• Assist in the drafting, execution, and monitoring of online surveys.
• Maintain and update the chamber's mailing list.
• Other duties as assigned.

Qualifications/Skills Required:

• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency with CANVA, LINKEDIN, FACEBOOK, TIKTOK, ZOOM, MailChimp, Survey Monkey, Betterworld, Metricol, Google Calendar, Linktree, Popl, Eventbrite.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• High School Diploma.
• PA diploma or certification is a plus.
• Superb customer service skills.
• Ability to develop and maintain good relationships.
• Excellent telephone skills.
• Professional appearance.
• Working knowledge of business as well as local, state, and federal government.
• Professional and mature attitude; remains calm under pressure.
• Proficient in Microsoft Office and desktop publishing
• Graphic Design skills.
• Copywriting skills.
• Video production and editing skills.
• Basic computing skills.

Work Remotely

• No

Job Types: Full-time, Exempt

Pay: Competitive Salary $38K-$44K

Benefits:

• Paid holidays
• Paid time off
• 401K
• Monthly Stipend toward health insurance

Work Environment & Expectations:

• Occasional evening and weekend work required for events and community engagements.
• Ability to travel locally within the Midlands region.
• Ability to work independently as well as collaboratively in a small, mission-driven team.

Physical Requirements:

• Must be able to stand and walk for long periods of time during events.
• Must be able to lift up to 25 pounds at times.

What We Offer :

• Competitive salary with opportunities for growth
• Full benefits: Paid holidays, paid time off, 401(k), and health insurance reimbursement.
• A chance to make a lasting impact on the community and connect with a vibrant network of professionals and business leaders.