Executive Assistant to the CEO

AccountAbility; New York, Northern (NY, KY); Hybrid; USD 95,000 - 140,000; Full time

Benefits offered by this job

Hybrid schedule (4 days in-office, 1)

Dress code: Business formal when in NY

Job summary

AccountAbility is seeking an experienced Executive Assistant to support the CEO in a fast-paced, international environment. The role requires outstanding organization, discretion, and global business acumen, managing complex scheduling and high-level communications across time zones.

The successful candidate will coordinate international travel, draft polished presentations, and oversee light New York office administration while supporting strategic initiatives and executive engagements.

Qualifications

• 10+ years of C-Suite executive support experience.
• Bachelor's degree required.
• Proven ability to manage high-profile stakeholders and global clients.

Responsibilities

• Manage complex global scheduling and email communications across multiple time zones.
• Draft and edit high-level correspondence, presentations, and reports for executive meetings.
• Coordinate international and domestic travel, visas, and itineraries.
• Oversee light NY office administration and vendor coordination.
• Handle confidential matters with discretion and professionalism.

Skills

Executive support

Stakeholder management

Travel logistics

MS Office

Presentation skills

Discretion

Education

Bachelor's degree

Tools

MS Office Suite

Job description

AccountAbility is a globally recognized leader in management consulting and sustainability standards, acknowledged by Forbes, the Financial Times and Capital Finance International for our excellence in Sustainability, Strategy, and Governance.

For over three decades, we have operated at the intersection of strategy and long-term value creation, pioneering responsible business practices and developing globally recognized frameworks like the AA1000 Series of Standards.

We provide objective counsel to the world's most influential businesses, investors, and institutions, helping them navigate their most critical Environmental, Social, and Governance (ESG) challenges and opportunities.

We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) to provide direct support to our CEO. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen.

The ideal candidate is a seasoned EA with 10+ years of C-suite experience, capable of managing a dynamic international schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business.

If you are a highly organized, seasoned, and strategic EA who thrives in fast-paced, international business environments, we encourage you to apply.

Key Responsibilities

Executive Support & Business Coordination:

• Manage complex global scheduling and email communications across multiple time zones.
• Serve as the CEO's primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members.
• Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements.
• Handle confidential and strategic business matters with the utmost discretion.
• Where needed, schedule and attend meetings on behalf of the CEO, taking minutes and ensuring follow-ups are completed.

International & Domestic Travel Management

• Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing.
• Monitor and adjust travel schedules in real time to accommodate last-minute changes.
• Stay informed of visa regulations, travel restrictions, and international business protocols.
• Track and manage business expenses and budget and resource allocations for executive travel and operational needs.
• Support executive-level initiatives by coordinating internal projects and ensuring timely execution.
• Engage professionally with senior officials, investors, clients, board members, and thought leaders.
• Act as a trusted representative of the CEO, fostering relationships and ensuring seamless interactions with global stakeholders.

Administrative & Office Management

• Oversee light office administration for the New York office, including supply inventory and vendor coordination.
• Occasionally handle personal tasks for the CEO while maintaining professional boundaries.

Ad Hoc Responsibilities

• Support special projects, strategic initiatives, and new business opportunities as they arise.
• Assist in the organisation of high-profile events, speaking engagements, and industry conferences.
• Take on additional duties at the request of the CEO to support evolving business needs.

Qualifications

Required Experience & Capabilities

• 10+ years of C-Suite executive support experience, preferably in a global organisation.
• Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams.
• Deep familiarity with international travel logistics, including multi-leg itineraries, visas, and protocol considerations.
• Bachelor's degree required.

Technical & Professional Skills

• Strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word).
• Ability to create and edit high-quality presentations and reports.
• Exceptional written and verbal communication skills; ability to draft and edit professional correspondence.
• Highly organised, proactive, and detail-oriented, with strong problem-solving abilities.
• Polished, professional demeanour — capable of handling high-pressure situations with discretion.
• Independent thinker with a proactive mindset — able to anticipate needs and take initiative.
• Strong judgment and decision-making skills — able to prioritise effectively in a fast-paced environment.
• Customer service-oriented approach — ensuring seamless interactions between the CEO and global stakeholders.

Additional Information

• Schedule: 4 days in-office (New York), 1 day remote.
• Dress Code: Business formal required when in the office and at external engagements.

Arrangement & Compensation

Start Date: Immediate

Why Join Us

At AccountAbility, we are committed to fostering a diverse and inclusive workplace where all employees feel valued and supported. Joining our team means being part of a global mission-driven organisation that is shaping the future of sustainability and ESG practices.

AccountAbility is an Equal Opportunity Employer.