Executive Assistant to the CEO (On-site)

iBusiness Funding

Fort Lauderdale (FL)

On-site

USD 70,000 - 90,000

Full time

14 days+

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Job summary

A financial technology firm in Fort Lauderdale is seeking an experienced Executive Assistant to support the CEO. The ideal candidate has over 10 years of executive-level administrative experience, excels in project management, and is proficient in Microsoft Office tools. Responsibilities include managing the CEO's calendar, coordinating travel, and acting as a liaison with stakeholders. This is a full-time position offering a dynamic work environment and opportunities for growth.

Qualifications

Minimum of 10 years of executive-level administrative experience.
Proven experience managing strategic projects for a CEO.
Expert-level knowledge of Microsoft Office Suite.

Responsibilities

Manage the CEO’s calendar and coordinate meetings.
Plan and coordinate complex travel arrangements.
Screen and triage communications on behalf of the CEO.
Prepare briefing materials and track follow-up items.
Support projects and initiatives with minimal oversight.
Liaise between the CEO and stakeholders.

Skills

Executive-level administrative experience

Project management skills

Microsoft Office Suite proficiency

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Microsoft Teams

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant to the CEO (On-site)

Join to apply for the Executive Assistant to the CEO (On-site) role at iBusiness Funding.

iBusiness Funding is a software and lender service provider specializing in small business lending. Our technology, team, and process enable us to support loans from $10,000 to $25 million for our lending partners. Our technology solutions have been proven to quickly scale our clients’ portfolios without the need for additional overhead. Our flagship product, LenderAI, features end-to-end lending functionality from sales through servicing.

To date, we’ve processed over $11 billion in small business loans and handle more than 1,000 business loan applications daily. Our team is driven by our core values of innovation, integrity, enjoyment, and family.

Position Description

We are seeking an exceptionally organized, detail-oriented, and experienced Executive Assistant (EA) to support our CEO. This role is mission-critical and ideal for a high-performing professional with at least 10 years of experience supporting C-level executives or performing in a comparable high-stakes, high-complexity administrative capacity.

The ideal candidate is a master of precision, written and verbal communication, and executive-level discretion—someone who thrives in a fast-paced, dynamic environment and consistently delivers excellence with minimal oversight.

Major Areas of Responsibility

Executive Calendar Management: Maintain and optimize the CEO’s calendar, including proactive scheduling, prioritization of meetings, and seamless coordination across internal teams, board members, clients, and external stakeholders.
Travel & Logistics: Plan and coordinate complex domestic and some international travel arrangements, including itineraries, accommodations, ground transportation, visas, and contingency planning.
Communications Gatekeeping & Drafting: Screen and triage emails, proactively draft correspondence, prepare talking points, presentations, and internal/external communications with exceptional grammar and tone alignment.
Meeting Preparation & Follow-Up: Prepare detailed briefing materials, agendas, and notes; track follow-up items to ensure execution and alignment across the executive team.
Project & Initiative Support: Take direct ownership of individual projects and strategic initiatives led by the CEO. Drive execution of key priorities by pushing forward the CEO’s and company’s agenda across departments, ensuring progress across multiple workstreams with minimal oversight.
Cross-Functional Coordination: Serve as an operational extension of the CEO—supporting collaboration between executive leadership, department heads, and external partners. Ensure high-priority items move forward with clarity and accountability.
Exercise utmost discretion with sensitive company information, personnel issues, and strategic initiatives.
Relationship Management: Act as a liaison between the CEO and stakeholders, including investors, partners, regulators, and board members—often representing the CEO in high-level interactions.
Operational Support: Assist in compiling board materials, investor decks, and regulatory submissions; support internal operational processes with high attention to detail and timeline management.

Required Knowledge, Skills, and Abilities

Minimum of 10 years of executive-level administrative experience, preferably in financial services, fintech, or enterprise software industries.
Proven experience independently managing strategic projects and initiatives for a CEO or executive.
Proactive and not reactive with communication, notifications, project updates, and statuses.
Expert-level knowledge of the full Microsoft Office Suite—including Teams, Outlook, Word, Excel, and PowerPoint.
Exceptional written and verbal communication skills—professional, clear, and concise.
Impeccable attention to detail—nothing gets past you.
Ability to learn detailed business practices and understand the context of why business decisions are made.
Demonstrated ability to manage multiple priorities in a deadline-driven environment.
Experience handling confidential information with discretion and sound judgment.
Capable of anticipating needs and acting with urgency, accuracy, and reliability.
Bachelor’s degree required; advanced education or certifications are a plus.

Optional: Nice to Haves

Prior experience supporting a CEO, founder, or executive in a high-growth company.
Familiarity with financial reports, investor relations, and board-level communication.
Experience in Financial Services and/or Software industry.
Understanding of compliance or regulatory documentation in finance or software contexts.

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.

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