Executive Assistant to the CEO

Datafy.io; New Jersey; On-site; USD 70,000 - 110,000; Full time

Job summary

Datafy.io is seeking an experienced Executive Assistant to support the CEO in a fast-paced, distributed startup environment. You will manage calendars, plan domestic and international travel, prepare briefing materials, and ensure follow-through on action items across executives, investors, and customers.

You will coordinate board meetings, investor updates, and maintain professional communications with external partners while supporting general operations and events.

Qualifications

• 4+ years supporting a C-level executive in startups or tech.
• Outstanding organization and prioritization under pressure.
• Discretion with confidential information.
• Excellent written and verbal communication skills.
• Strong Google Workspace skills; comfortable with Slack and AI assistants.

Responsibilities

• Own the CEO's calendar, prioritizing customer, investor, board and team commitments.
• Plan and manage domestic and international travel, including conferences such as AWS re:Invent.
• Prepare the CEO for every meeting with agendas, briefing notes and background research, then track follow-ups and action items through to completion.
• Coordinate board meetings and investor updates, including scheduling, materials and logistics.
• Serve as a trusted point of contact for customers, partners, investors and candidates, handling communications with professionalism and discretion.
• Support company operations, including offsites, team events, vendor coordination and expense management.
• Find ways to save the CEO time, using Google Workspace, Slack and AI tools to automate routine work.

Skills

C-level support

Organization

Discretion

Communication

Google Workspace

Slack

AI tools

Time zone coordination

Tools

Google Workspace

Slack

Scheduling tools

AI assistants

Job description

Responsibilities

• Own the CEO's calendar, prioritizing customer, investor, board and team commitments.
• Plan and manage domestic and international travel, including conferences such as AWS re:Invent.
• Prepare the CEO for every meeting with agendas, briefing notes and background research, then track follow-ups and action items through to completion.
• Coordinate board meetings and investor updates, including scheduling, materials and logistics.
• Serve as a trusted point of contact for customers, partners, investors and candidates, handling communications with professionalism and discretion.
• Support company operations, including offsites, team events, vendor coordination and expense management.
• Find ways to save the CEO time, using Google Workspace, Slack and AI tools to automate routine work.

Requirements

• 4+ years supporting a C-level executive, ideally at a venture-backed startup or technology company.
• Exceptional organization and the judgment to prioritize when everything feels urgent.
• Complete discretion with confidential information.
• Excellent written and verbal communication skills.
• Advanced skills in Google Workspace and comfort with Slack, scheduling tools and AI assistants.
• A proactive, low-ego approach: you anticipate needs before you are asked.
• Comfort working with a distributed team across time zones.
• Based in New Jersey and able to work in person [confirm days per week].