Executive Assistant

Evlo AI; Seattle (WA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Evlo AI is seeking an experienced executive assistant to anchor operations for a senior technology executive in a fast-moving, hybrid environment. You will manage calendars, coordinate travel, prepare briefing materials, and handle sensitive communications with discretion.

You will optimize schedules across time zones, oversee expense approvals, and help plan offsites and key events, ensuring team rhythm stays on track week after week.

Qualifications

• 3–6 years supporting executives in technology or high-growth environments.
• Exceptional written communication—able to draft clean, professional correspondence on the executive's behalf.
• Demonstrated discretion and judgment handling confidential and sensitive information.
• Expert-level proficiency with collaboration and travel platforms.

Responsibilities

• Manage complex multi-timezone calendars in Google Workspace, resolving conflicts and protecting deep-work blocks.
• Book and optimize domestic and international travel, handling visas, expenses, and itinerary changes through tools like Navan or TravelPerk.
• Prepare executives for meetings with agendas, pre-reads, and briefing docs; track follow-ups and action items to closure.
• Own expense reporting and approvals in Concur or Expensify, reconciling monthly with zero errors.
• Plan and execute offsites, board meetings, and team events end-to-end, including vendors, budgets, and logistics.
• Triage and draft correspondence across email and Slack, escalating what matters and handling sensitive material with discretion.
• Maintain and improve team documentation, onboarding materials, and recurring processes in Notion or Confluence

Skills

Executive support

Calendar management

Written communication

Discretion

Tools

Google Workspace

Slack

Zoom

Navan/TravelPerk

Concur/Expensify

Job description

About The Role

The role is the operational anchor for a senior technology executive, running calendars, travel, communications, and meeting logistics in a fast-moving, hybrid environment.

This is a high-trust position with real leverage: the right person anticipates needs before they surface, shields focus time ruthlessly, and keeps the executive's commitments and the team's rhythm on track week after week.

Key Responsibilities

• Manage complex multi-timezone calendars in Google Workspace, resolving conflicts and protecting deep-work blocks proactively
• Book and optimize domestic and international travel, handling visas, expenses, and itinerary changes through tools like Navan or TravelPerk
• Prepare executives for meetings with agendas, pre-reads, and briefing docs; track follow-ups and action items to closure
• Own expense reporting and approvals in Concur or Expensify, reconciling monthly with zero errors
• Plan and execute offsites, board meetings, and team events end-to-end, including vendors, budgets, and logistics
• Triage and draft correspondence across email and Slack, escalating what matters and handling sensitive material with discretion
• Maintain and improve team documentation, onboarding materials, and recurring processes in Notion or Confluence

What We Are Looking For

• 3-6 years supporting executives in technology or high-growth environments
• Expert-level proficiency with Google Workspace, Slack, Zoom, and expense/travel platforms
• Demonstrated discretion and judgment handling confidential and sensitive information
• Exceptional written communication - able to draft clean, professional correspondence on the executive's behalf
• Track record of juggling competing priorities across multiple stakeholders without dropping details
• Experience coordinating events or offsites with budgets of $10K+
• Bonus: experience supporting a founder or C-level exec, familiarity with Notion/Asana, or a background in office management