Executive Assistant to the CEO

Peak Performance Physical Therapy; Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Peak Performance Physical Therapy is seeking an Executive Assistant to the CEO who is highly organized and proactive. You will partner with the CEO to manage priorities, prepare for key meetings, and ensure important work keeps moving forward in a fast-paced environment.

In this role you will own the executive calendar, coordinate meetings, draft communications, handle confidential information, and support strategic projects from planning through completion.

Qualifications

• 2–4 years of office/administrative experience.
• Exceptional organizational skills with strong attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities, projects, and deadlines.
• Discretion handling confidential information.

Responsibilities

• Manage the CEO's calendar and prioritize top organizational priorities.
• Coordinate meetings, agendas, and prep with internal and external stakeholders.
• Prepare for upcoming meetings and deadlines; identify scheduling conflicts.
• Assist with inbox management, communication, and follow-through.
• Coordinate travel, expenses, and events as needed.
• Support planning and tracking of projects and initiatives.
• Provide day-to-day administrative support to the CEO.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Project management

Tools

Microsoft Office

Job description

The Executive Assistant to the CEO plays an important role in helping the CEO and organization operate effectively.

We’re looking for a highly organized, proactive professional who brings structure, sound judgment, strong follow-through, and thoughtful coordination to a fast-moving organization. You’ll work closely with the CEO to manage priorities, prepare for key meetings and commitments, coordinate communication and projects, and ensure important work continues moving forward.

This role is ideal for someone who takes ownership, anticipates needs, communicates professionally, and enjoys creating clarity and organization in a dynamic environment.

What You’ll Own

Executive Calendar & Priority Management

• Manage and prioritize the CEO’s calendar to align time with organizational priorities.
• Coordinate meetings, appointments, and commitments with internal and external stakeholders.
• Prepare the CEO for upcoming meetings, deadlines, and key priorities.
• Proactively identify scheduling conflicts and recommend solutions.
• Provide visibility into upcoming commitments and priorities.

Meeting Coordination & Follow-Through

• Coordinate meeting logistics, agendas, materials, and preparation.
• Capture key decisions, commitments, and action items as appropriate.
• Track follow-up and help ensure commitments are completed.
• Coordinate with team members and stakeholders to keep priorities moving forward.

Executive Communications

• Support professional and timely internal and external communication.
• Assist with inbox management, prioritization, and follow-up.
• Draft, review, and prepare communications on behalf of the CEO.
• Exercise sound judgment in determining what requires immediate attention, what can be delegated, and what can be addressed later.
• Represent the CEO and organization professionally in interactions with employees, clients, partners, and other stakeholders.

Project & Initiative Coordination

• Coordinate special projects and organizational initiatives from planning through completion.
• Develop timelines, organize information, coordinate stakeholders, and track deliverables.
• Identify potential obstacles and proactively recommend solutions.
• Provide updates on progress, priorities, and outstanding items.
• Help ensure projects are completed accurately, professionally, and on schedule.

Executive & Organizational Support

• Provide day-to-day administrative and organizational support to the CEO.
• Coordinate travel, expenses, events, and other logistics as needed.
• Support both immediate priorities and longer-term planning.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate upcoming needs and prepare information, materials, or next steps in advance.

What We’re Looking For

• 2–4 years of office, administrative, executive assistant, or similar professional experience.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, projects, and deadlines simultaneously.
• High level of professionalism, discretion, and judgment.
• Proficiency with Microsoft Office and other relevant technology.
• Comfort working in a fast-paced environment where priorities may shift.
• Strong initiative, accountability, and follow-through.
• Ability to work independently while knowing when to seek input or clarification.

What Success Looks Like

The person who succeeds in this role is proactive, organized, resourceful, dependable, and thoughtful.

You anticipate needs and recognize potential issues early. You follow through on commitments and communicate clearly when priorities change. You are comfortable interacting with executives, employees, clients, and outside partners and understand the importance of professionalism and discretion.

Most importantly, you take ownership. When something needs to be accomplished, you determine the appropriate next steps, engage the right people, ask thoughtful questions when needed, and help move the work forward.

Why This Role Matters

A strong Executive Assistant does much more than manage a calendar. They increase executive and organizational effectiveness.

By creating structure around priorities, communication, meetings, projects, and follow-through, you help the CEO focus their time and attention where it can have the greatest impact on the organization.

This is an opportunity for someone who enjoys being at the center of a fast-moving organization, creating order, building trusted relationships, and helping both the CEO and the broader team operate at their best.

If you’re someone who takes pride in bringing clarity, organization, and momentum to important work, we’d like to meet you.