Executive Assistant to the Board of Education

Calvert County Public Schools; Prince Frederick (MD); On-site; USD 54,000 - 70,000; Full time

Job summary

Calvert County Public Schools seeks an Administrative Assistant to the Board of Education to provide executive-level support to the Board and Superintendent. This role coordinates Board meetings, manages official records and communications, and handles sensitive information with discretion.

Based in Prince Frederick, Maryland, the position requires strong governance knowledge, familiarity with MPIA/Open Meetings Act, and the ability to work with multiple stakeholders in a fast-paced environment.

Qualifications

• Associate's degree required; Bachelor's degree preferred in Business Administration, Public Administration, Legal Studies, Communications, Office Administration, or related field.
• Five (5) years of progressively responsible administrative or executive support experience, preferably supporting senior executives, elected officials, boards, governmental agencies, or legal/governance functions.
• Ability to type accurately at a speed of not less than 50 correct words per minute and pass the clerical test.
• Proficiency in Microsoft Office applications and office technology systems, including agenda management, document management, and records management platforms.

Responsibilities

• Serves as the primary liaison between the Superintendent, Board of Education, Executive Leadership Team, and stakeholders by facilitating communication, supporting governance processes, coordinating Board actions, and providing executive-level administrative support.
• Coordinates all meetings of the Board of Education, including regular, special, committee, work session, retreat, and public hearing meetings; collaborates in agenda development; prepares and distributes meeting materials; manages public notice and participation processes; coordinates meeting logistics; and prepares and maintains official minutes and records.
• Coordinates Board appeals, hearings, legal notices, and related proceedings; serves as liaison with legal counsel; and manages legal documentation and administrative support associated with Board business.
• Coordinates Board ethics, governance, and training requirements, including financial disclosure filings, ethics committee support, Board member onboarding, required certifications, professional development records, and compliance monitoring.
• Serves as a resource to Board members, district staff regarding Board governance, policies, administrative procedures, Open Meetings Act requirements, ethics provisions, agenda processes, meeting procedures, and legislative or regulatory changes affecting Board operations.

Skills

Agenda management

Confidentiality

Communication

Diplomacy

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Board meeting management systems

Records management platforms

Job description

Calvert County Public Schools seeks an Administrative Assistant to the Board of Education to provide executive-level support to the Board and Superintendent. This role coordinates Board meetings, manages official records and communications, and handles sensitive information with discretion.

Based in Prince Frederick, Maryland, the position requires strong governance knowledge, familiarity with MPIA/Open Meetings Act, and the ability to work with multiple stakeholders in a fast-paced environment.