County Board Meeting Coordinator

Calvert County, MD; Prince Frederick (MD); On-site; USD 60,000 - 64,000; Full time

Benefits offered by this job

15 days of sick leave

10 days of annual leave

5 days of personal leave

13 paid holidays 14 in election year

Defined Contribution Plan

457(b) Deferred Compensation Plan

Medical, dental, and vision coverage

Up to 80% tuition reimbursement

Gym membership discounts

Job summary

Calvert County Government is seeking an organized, dependable administrative professional to support the Board of County Commissioners and Clerk to the Board of County Commissioners, including preparing agendas, minutes, and records. You will coordinate meetings, travel, and ceremonial activities with county departments and external participants.

The role requires strong communication, confidentiality, and the ability to work evenings or after-hours meetings as needed, with independent judgment

Qualifications

• High school diploma or GED, including or supplemented by courses in office practices.
• Five years of progressively responsible administrative experience, preferably involving local government, executive administration or records management or closely related work.
• Valid driver's license.
• Operation of County owned vehicle.
• Background investigation required.
• Work may require attendance at evening meetings.

Responsibilities

• Assists with preparing, reviewing, and coordinating Board of County Commissioners meeting agendas, supporting documents, attachments, and agenda packets for regular, special, and closed-session meetings.
• Coordinates Board calendars, Commissioner schedules, meeting requests, room reservations, and meeting logistics.
• Coordinates proclamations, citations, certificates, ribbon cuttings, groundbreakings, invocations, and other ceremonial activities with appropriate County departments and outside participants.
• Assists with preparing, editing, maintaining, and distributing meeting minutes, official correspondence, legislative files, resolutions, ordinances, agreements, and other official Board records.
• Administers applicable records-retention procedures and maintains associated records and files.
• Coordinates Commissioner registrations, travel arrangements, lodging, itineraries, briefing materials, and attendance at conferences, training, meetings, and community events.
• Prepares requisitions, purchase requests, expense reports, and related budget documentation.
• Maintains Board webpages, meeting archives, standard operating procedures, forms, templates, and administrative manuals.
• Coordinates meeting-room arrangements, audiovisual requirements, refreshments, working lunches, and related support.
• Operates a County vehicle or personal vehicle, as authorized, to travel to meetings, pick up meals or refreshments, and perform other work-related errands.

Skills

Advanced admin practices

Government meeting procedures

Microsoft Office

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

SharePoint

Agenda-management software

Job description

Calvert County Government is seeking an organized, dependable administrative professional to support the Board of County Commissioners and Clerk to the Board of County Commissioners, including preparing agendas, minutes, and records. You will coordinate meetings, travel, and ceremonial activities with county departments and external participants.

The role requires strong communication, confidentiality, and the ability to work evenings or after-hours meetings as needed, with independent judgment