Executive Assistant to the Board of Directors

Holland America-Princess (Holland America Dawson City Inn); Alaska; On-site; USD 70,000 - 95,000; Full time

Job summary

Southeast Alaska Regional Health Consortium in Juneau, AK seeks an Executive Assistant to the Board of Directors. The role provides high-level administrative support, manages complex schedules and travel, and ensures confidential executive operations run smoothly.

The candidate should have an Associate's degree or equivalent, 3 years of executive support experience, and strong Word/Excel skills to prepare reports, summaries, and briefing materials for Board discussions.

Qualifications

• Associate's degree or equivalent related experience - REQUIRED.
• 3 years’ office experience as an executive assistant or similar role.
• Advanced proficiency in Microsoft Word and related word-processing tools.
• Working knowledge of spreadsheet applications for tracking and reporting.
• Experience coordinating highly complex travel logistics.
• Strong verbal and written communication skills.
• Excellent interpersonal and relationship-management abilities.
• Analytical thinking and problem-solving skills.
• Proficient in general computer applications and document management.
• Organized with attention to prioritization and multi-workstream tracking.

Responsibilities

• Provide high-level administrative and operational support to the Board Liaison.
• Coordinate complex travel arrangements and logistics for executives.
• Prepare, review, and edit executive-level correspondence and reports.
• Attend meetings to record, synthesize, and finalize summaries.
• Maintain corporate records and governance files with confidentiality.
• Screen and prioritize emails, calls, and requests for the Board Liaison.
• Track meeting fees, per diem, and travel expenses with accuracy.
• Serve as a liaison across departments and external stakeholders.

Skills

Calendar management

Executive support

Communication

Attention to detail

Education

Associate's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Executive Assistant to the Board of Directors

Southeast Alaska Regional Health Consortium

Up to $10K Sign On and up to $10K relocation for qualified hire!

The Executive Assistant to the Board Liaison provides high-level, administrative and operational support, ensuring the effective coordination, execution, and follow-through of day-to-day operations within the executive office. This role serves as a trusted partner to the Board Liaison, managing complex schedules, travel, and special projects with professionalism, discretion, and sound judgment.

This position requires exceptional organizational skills, attention to detail, and the ability to anticipate needs and resolve issues proactively. The Executive Assistant serves as the primary support to the Board Liaison and ensures daily operations are executed accurately, efficiently, and with a high degree of professionalism and confidentiality.

M-F 8-5

Occasional odd hours and weekends as needed.

Provides comprehensive administrative support to the Board Liaison, acting as an extension of the role and ensures seamless day-to-day operations of the department.

Assists with the preparation, review, and editing of executive-level correspondence, reports, presentations, and briefing materials to ensure accuracy and professionalism. Ensures timely follow-through on assigned tasks, deadlines and operational needs.

Coordinate complex travel arrangements and logistics, anticipating needs and resolving issues proactively. Develop, implement, and maintain appropriate records and files.

Assists with maintaining corporate records, historical files and governance confidential records in accordance with organizational standards and retention policies.

Screen and prioritize emails, calls, and requests.

Serve as a point of contact internally across departments, staff, and external stakeholders interacting with the Board Liaison.

Attend meetings as directed to record, synthesize, and finalize meeting summaries and track follow-up items.

Assist with logistics for meetings, events, and working sessions as assigned, including coordination of materials, printing, mailing, and onsite or remote support. Assist with special projects and initiatives as assigned.

Track and assist with the management of meeting fees, per diem, travel-related expenses, and expense reports with accuracy and attention to detail. Coordinate with internal departments as needed to support timely and accurate payment processing.

Manage corporate and archived records by organizing, filing, scanning, printing, and mailing documents and maintain secure, orderly, and searchable electronic and physical filing systems as directed.

Education, Certifications, and Licenses Required

Associate's degree or equivalent related experience - REQUIRED

Experience Required

3 years’ office experience working as executive assistant or equivalent position demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.

Knowledge of

Advanced proficiency in Microsoft Word and other word-processing applications.

Working knowledge of spreadsheet applications used for tracking, reporting, and reconciliation.

Managing highly complex travel logistics in a geographically dispersed, rural, and weather-dependent environment.

Professional oral and written communication.

Strong interpersonal and relationship-management skills.

Analytical thinking and problem-solving.

Use of computer applications, including word processing and spreadsheets.

Organization, prioritization, and detailed tracking of multiple workstreams.

Ability to

Demonstrate exceptional attention to detail and consistent follow-through.

Manage logistics and coordinate travel in dynamic, weather-dependent environments.

Maintain accurate records and tracking systems for travel, expenses, and related documentation.

Consistently promote professionalism, discretion, and confidentiality.

Location

Juneau, AK