Executive Assistant to the Board Liaison - $10K sign on and $10K relo!

Holland America-Princess (Holland America Dawson City Inn); Juneau (AK); On-site; USD 38,000 - 53,000; Full time

Benefits offered by this job

Retirement benefits

Health insurance

Dental and vision

Life insurance

Disability insurance

Job summary

SEARHC, a non-profit health consortium serving Southeast Alaska residents, is hiring an Executive Assistant to the Board Liaison in Juneau. The role provides high-level administrative and operational support, coordinating complex schedules, travel, and special projects with discretion and professionalism.

The position requires an Associate's degree or equivalent, at least 3 years' office experience as an executive assistant, and advanced skills in Microsoft Word and spreadsheets.

Qualifications

• Associate's degree or equivalent related experience is required.
• Minimum 3 years of office experience as executive assistant or similar.
• Advanced proficiency in Microsoft Word and spreadsheet applications.

Responsibilities

• Provide comprehensive administrative support to the Board Liaison and ensure seamless day-to-day operations.
• Prepare, review, and edit executive-level correspondence, reports, presentations, and briefing materials with accuracy.
• Coordinate complex travel arrangements and maintain records.
• Maintain corporate records and governance confidential files.
• Screen and prioritize emails, calls, and requests.
• Attend meetings to record, summarize, and track follow-up items.
• Assist with logistics for meetings and events and special projects.
• Track meeting fees, per diem, and travel expenses with accuracy.
• Manage filing systems and secure records.

Skills

Professional communication

Interpersonal skills

Analytical thinking

Organizational skills

Education

Associate's degree

Job description

Pay Range:

Pay Range:$27.81 - $38.62Up to $10K Sign On and up to $10K relocation for qualified hire!

The Executive Assistant to the Board Liaison provides high-level, administrative and operational support, ensuring the effective coordination, execution, and follow-through of day-to-day operations within the executive office. This role serves as a trusted partner to the Board Liaison, managing complex schedules, travel, and special projects with professionalism, discretion, and sound judgment. This role will also partially support our Director of Healing Hands Foundation as part of Board support.

This position requires exceptional organizational skills, attention to detail, and the ability to anticipate needs and resolve issues proactively. The Executive Assistant serves as the primary support to the Board Liaison and ensures daily operations are executed accurately, efficiently, and with a high degree of professionalism and confidentiality.

SEARHC

is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

Shift Details

M-F 8-5

Occasional odd hours and weekends as needed.

Key Essential Functions and Accountabilities of the Job

• Provides comprehensive administrative support to the Board Liaison, acting as an extension of the role and ensures seamless day-to-day operations of the department.
• Assists with the preparation, review, and editing of executive-level correspondence, reports, presentations, and briefing materials to ensure accuracy and professionalism. Ensures timely follow-through on assigned tasks, deadlines and operational needs.
• Coordinate complex travel arrangements and logistics, anticipating needs and resolving issues proactively. Develop, implement, and maintain appropriate records and files.
• Assists with maintaining corporate records, historical files and governance confidential records in accordance with organizational standards and retention policies.
• Screen and prioritize emails, calls, and requests.
• Serve as a point of contact internally across departments, staff, and external stakeholders interacting with the Board Liaison.
• Attend meetings as directed to record, synthesize, and finalize meeting summaries and track follow-up items.
• Assist with logistics for meetings, events, and working sessions as assigned, including coordination of materials, printing, mailing, and onsite or remote support. Assist with special projects and initiatives as assigned.
• Track and assist with the management of meeting fees, per diem, travel-related expenses, and expense reports with accuracy and attention to detail. Coordinate with internal departments as needed to support timely and accurate payment processing.
• Manage corporate and archived records by organizing, filing, scanning, printing, and mailing documents and maintain secure, orderly, and searchable electronic and physical filing systems as directed.

Education, Certifications, and Licenses Required

Associate's degree or equivalent related experience - REQUIRED

Experience Required

• 3 years' office experience working as executive assistant or equivalent position demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.

Knowledge of

• Advanced proficiency in Microsoft Word and other word-processing applications.
• Working knowledge of spreadsheet applications used for tracking, reporting, and reconciliation.
• Managing highly complex travel logistics in a geographically dispersed, rural, and weather-dependent environment.

Skills in

• Professional oral and written communication.
• Strong interpersonal and relationship-management skills.
• Analytical thinking and problem-solving.
• Use of computer applications, including word processing and spreadsheets.
• Organization, prioritization, and detailed tracking of multiple workstreams.

Ability to

• Demonstrate exceptional attention to detail and consistent follow-through.
• Manage logistics and coordinate travel in dynamic, weather-dependent environments.
• Maintain accurate records and tracking systems for travel, expenses, and related documentation.
• Consistently promote professionalism, discretion, and confidentiality.

Travel Required

• Travel is required. 10% or more time travel required.
• Travel is by jet, small aircraft, or boat.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!