Executive Assistant to the AG - Scheduling 25-E-02

City of Santa Fe Springs; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health care

Dental insurance

Vision insurance

Retirement benefits

Job summary

Illinois Attorney General's Office in Illinois seeks an Executive Assistant to the Attorney General – Scheduling to manage the AG's calendar, coordinate events, and prepare briefing memos for public appearances and in‑house meetings.

The role requires a bachelor’s degree in political science, communications, journalism, or public relations, strong written and verbal skills, and willingness to travel within the state. In‑office attendance is required.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Working knowledge of Illinois state government is desired.

Responsibilities

• Assist with scheduling events, meetings, and maintenance of the Attorney General’s calendar.
• Prepare logistical and background briefing memos for public appearances and meetings.
• Advance and staff the Attorney General at public engagements as assigned; respond to scheduling inquiries.

Skills

Communication skills

Organizational skills

Attention to detail

Education

Bachelor’s degree in political science, communications, journalism, or public relations

Tools

Microsoft Office

Job description

Summary Of Duties And Responsibilities

Under the Director of Scheduling and Advance, the Executive Assistant to the Attorney General - Scheduling assists with scheduling events, meetings, and the general maintenance of the Attorney General’s calendar. The Executive Assistant to the Attorney General’s Scheduling will prepare logistical and background briefing memos for the Attorney General’s public appearances and in-house meetings; advance and staff the Attorney General at public engagements as assigned; research and prepare special requests; process invitations, respond to scheduling inquiries; brief the Attorney General on scheduling requests as needed; and perform other duties as assigned.

Under the Director of Scheduling and Advance, the Executive Assistant to the Attorney General - Scheduling assists with scheduling events, meetings, and the general maintenance of the Attorney General’s calendar. The Executive Assistant to the Attorney General’s Scheduling will prepare logistical and background briefing memos for the Attorney General’s public appearances and in-house meetings; advance and staff the Attorney General at public engagements as assigned; research and prepare special requests; process invitations, respond to scheduling inquiries; brief the Attorney General on scheduling requests as needed; and perform other duties as assigned.

The Executive Assistant to the Attorney General – Scheduling will work closely with various departments within the office such as: senior administration officials, division/bureau chiefs, strategic communications, and press, among others.

Qualifications

This position requires a bachelor’s degree in political science, communications, journalism, or public relations and at least two years professional experience or an equivalent combination of education and experience. Excellent written and verbal communication skills, strong organizational skills, attention to detail, and a working knowledge of Illinois state government is desired. Proficient knowledge of Microsoft Office, a valid driver’s license, the ability to travel throughout the state, and flexibility to occasionally work outside normal work hours are required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.

Supplemental Information

Position requires in office attendance.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

• Health and Dental insurance along with free Vision insurance*
• Pension Benefits through the State Employees'; Retirement System
• Deferred Compensation: supplemental retirement savings program-457k
• Commuter Savings Program: pre-tax transportation program
• Flexible Spending: Medical and Dependent pre-tax savings program
• Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available
• Disability coverage
• Employee Assistance Program through ComPsych
• Holidays: 13 1/2 paid
• Vacation days: minimum of 12 days, maximum of 27 days, prorated
• Personal days: 4 annually
• Floating Holiday: 1 annually
• Sick days: 1 per month
• For attorneys, office provided Continuing Legal Education
• Semi-monthly payroll
• Health and Dental cost ranges: for single: $131.00 - $314.00 monthly; for family: $299.00 - $653.00 monthly

Part‑time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.

As an employee of the Illinois Attorney General's Office, you’ll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!

For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html