Legal Secretary 23-82

City of Santa Fe Springs; Springfield (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and Dental insurance

Pension Benefits through the State

Deferred Compensation: 457k

Flexible Spending: pre‑tax savings

Life insurance benefit

Paid holidays

Vacation and sick leave

Commuter Savings Program

Employee Assistance Program

Job summary

Illinois Attorney General's Office in Springfield, IL seeks a legally skilled secretary to support staff attorneys. The role entails drafting and proofreading legal documents, scheduling, and coordinating communications with clients and court personnel.

Requirements include 2 years of legal secretarial training or related college, plus 1–3 years of secretarial experience. Proficiency with Word Perfect, strong communication, and reliable attendance are essential.

Qualifications

• Knowledge of legal terminology and court procedures.
• Effective oral and written communication skills.
• Ability to operate automated office machines and equipment.

Responsibilities

• Performs legal secretarial and clerical work for staff attorneys.
• Types memoranda, pleadings, motions, orders, and briefs; proofreads documents.
• Maintains detailed files and screens public by telephone and in person.

Skills

Oral and written communication

Office equipment operation

Education

Two years legal secretarial or business college

High school diploma (GED)

Tools

Word Perfect

Job description

Summary Of Duties And Responsibilities

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerical processing necessary for preparation of cases by staff attorneys; proofreads documents; receives and screens public by telephone and in person; makes appointments; arranges for transportation, accommodations and conferences; types attorneys' case reports and legal manuscripts and revises as necessary; composes and types correspondence involving application of policy as well as general or routine matters; maintains detailed files.

Summary Of Duties And Responsibilities

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerical processing necessary for preparation of cases by staff attorneys; proofreads documents; receives and screens public by telephone and in person; makes appointments; arranges for transportation, accommodations and conferences; types attorneys' case reports and legal manuscripts and revises as necessary; composes and types correspondence involving application of policy as well as general or routine matters; maintains detailed files.

Qualifications

Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and 1year secretarial experience or high school graduate (GED) and 3 years secretarial experience or related experience preferably in a legal services environment or an equivalent combination of training and experience. Effective oral and written communication skills. Physical ability to file and duplicate information which includes bending, stretching, stooping, and lifting of up to 15 pounds. Ability to operate automated office machines and equipment (prior training or work experience on PC specializing in Word Perfect preferred). Attendance is an essential function of this position.

Supplemental Information

Position requires in office attendance. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part‑time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro‑rated basis. As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!

• Health and Dental insurance along with free Vision insurance*
• Pension Benefits through the State Employees' Retirement System
• Deferred Compensation: supplemental retirement savings program-457k
• Commuter Savings Program: pre‑tax transportation program
• Flexible Spending: Medical and Dependent pre‑tax savings program
• Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available
• Disability coverage
• Employee Assistance Program through ComPsych
• Holidays: 13 1/2 paid
• Vacation days: minimum of 12 days, maximum of 27 days, prorated
• Personal days: 4 annually
• Floating Holiday: 1 annually
• Sick days: 1 per month
• For attorneys, office provided Continuing Legal Education
• Semi-monthly payroll
• Health and Dental cost ranges: for single: $131.00 - $314.00 monthly; for family: $299.00 - $653.00 monthly

For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html