Executive Assistant to SVP & Global Creative

Brobston Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

TOM FORD BEAUTY is seeking a polished Administrative Assistant to support the SVP, Global Image, VP Creative, and the wider Creative Department in New York. The role combines executive support, calendar management, and cross‑functional coordination in a fast‑paced, high‑visibility environment.

You will anticipate needs, maintain discretion, coordinate complex travel, meetings, and events, and partner with HR on onboarding and IT tickets.

Qualifications

• 3+ years of experience supporting a senior executive
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams/Zoom)

Responsibilities

• Support SVP, Global Image, VP Creative and department leadership
• Manage complex calendars across time zones and priorities
• Arrange domestic and international travel and itineraries
• Coordinate meetings, events, and logistical details
• Oversee department communications and onboarding/offboarding logistics
• Process expense reporting and approvals

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Outlook

PowerPoint

Excel

Teams/Zoom

Job description

TOM FORD BEAUTY is seeking a polished Administrative Assistant to support the SVP, Global Image, VP Creative, and the wider Creative Department in New York. The role combines executive support, calendar management, and cross‑functional coordination in a fast‑paced, high‑visibility environment.

You will anticipate needs, maintain discretion, coordinate complex travel, meetings, and events, and partner with HR on onboarding and IT tickets.