Elite Executive Assistant to SVP & Creative Team

The Estée Lauder Companies; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

TOM FORD BEAUTY is seeking a polished Administrative Assistant to support the SVP, Global Image, VP Creative, and the Creative Department in New York. The role requires managing complex calendars, coordinating internal and external meetings, and handling confidential information with discretion.

The successful candidate will anticipate needs, coordinate travel, meetings, and events, and provide high-level administrative support across the department.

Qualifications

• 3+ years of experience supporting a senior executive (SVP/President/C-suite) or equivalent

Responsibilities

• Oversee day-to-day operations of the SVP and VP with urgency and efficiency
• Manage complex calendars across multiple time zones and senior leadership requests
• Protect focus time and ensure preparedness for each commitment with proactive scheduling
• Coordinate high-volume internal and external meeting requests, vet priorities, confirm attendees, and manage logistics
• Handle sensitive information with discretion and sound judgment
• Occasional early-morning or evening support based on executive priorities
• Coordinate and plate lunch for the CEO and assist with lunch arrangements
• Arrange domestic and international travel, accommodations, and itineraries with contingency planning
• Maintain department calendars, meetings, and updates; support onboarding/offboarding and IT/office services tickets
• Coordinate expense reporting per company policies using Concur/AMEX and maintain contact lists and shared resources

Skills

Calendar management

Executive support

Communication skills

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams/Zoom

Job description

TOM FORD BEAUTY is seeking a polished Administrative Assistant to support the SVP, Global Image, VP Creative, and the Creative Department in New York. The role requires managing complex calendars, coordinating internal and external meetings, and handling confidential information with discretion.

The successful candidate will anticipate needs, coordinate travel, meetings, and events, and provide high-level administrative support across the department.