Administrative Assistant – TOM FORD BEAUTY & Couture Brands

The Estee Lauder Companies Inc.; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

The Estee Lauder Companies Inc. is seeking an experienced Executive Assistant in New York to support a senior leader in a fast-paced, high-touch setting.

You will manage calendars, coordinate international travel, and liaise with internal teams and external partners to ensure seamless daily operations. Ideal candidates will have 5+ years supporting executives, exceptional written and verbal communication, and advanced proficiency in MS Office/Google Workspace.

Qualifications

• 5+ years of experience supporting a senior executive in a fast-paced environment.
• Experience in beauty, fashion, luxury, media, entertainment, or brand-driven contexts is preferred.
• Expert calendar management, priorities shifting, multi-time-zone coordination, and handling high-volume meetings.

Responsibilities

• Interact with senior leaders and external partners with polished communication.
• Manage complex calendars, travel logistics, and scheduling across multiple time zones.
• Proactively anticipate needs and maintain confidentiality in all matters.

Skills

Executive support

Calendar management

Communication skills

MS Office / Google Workspace

Travel coordination

Education

Bachelor's degree preferred

Tools

Outlook

PowerPoint

Excel

Google Calendar

Job description

Description

Qualifications

• 5+ years of experience supporting a senior executive, preferably an SVP, President, or C-suite leader in a fast-paced, high-touch environment.
• Experience in beauty, fashion, luxury, media, entertainment, or another brand-driven and highly collaborative industry preferred.
• Demonstrated expertise managing complex calendars, shifting priorities, multiple time zones, and high-volume meeting requests.
• Exceptional written and verbal communication skills with the confidence to interact with senior leaders and external partners.
• Advanced proficiency in Microsoft Office and/or Google Workspace, including Outlook or Google Calendar, PowerPoint, Excel, and Teams or Zoom.
• Bachelor’s degree preferred or equivalent relevant experience.
• Willingness to support occasional early-morning, evening, or travel-related needs based on executive and business priorities.

Key Competencies

• Executive presence, polish, and sound judgment
• Exceptional calendar strategy and time management
• Proactive anticipation and follow-through
• Discretion and confidentiality
• Calm under pressure and adaptable to change
• Strong prioritization and diplomatic communication
• Resourcefulness, accountability, and practical problem-solving
• High attention to detail with a service-oriented mindset
• Interest in creative work, luxury brands, and maintaining a high standard of presentation

Equal Opportunity Employer

It is Company’s policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices.