Strategic PA to Service Manager – Flexible NHS Role

Essex Partnership NHS Foundation Trust; Colchester (VT); On-site; USD 31,000 - 39,000; Full time

Benefits offered by this job

Season Ticket Loans

Excellent Training facilities and opp.

Buying and Selling annual leave scheme

Bank shifts

Salary sacrifice schemes (lease cars)

Cycle to Work

Job summary

Essex Partnership University NHS Foundation Trust is seeking a Band 4 Personal Assistant (PA) to the Service Manager for the East Essex Inpatient Mental Health Services, based at the Lakes, Colchester. The role is fixed term or secondment until 31 March 2027 and includes administrative support to the Service Management Team.

You will provide comprehensive PA and secretarial support, manage diaries, co-ordinate meetings with internal and external stakeholders, and maintain filing systems.

Qualifications

• Proven organisational skills and experience as a PA/Secretary.
• Ability to manage diaries, time and meetings with internal and external stakeholders.
• Provide confidential secretarial and administrative support to Service Management Team.

Responsibilities

• Provide a full PA provision for the Service Manager.
• Provide a full and confidential secretarial and administrative service to the Service Management Team.
• Provide a first point of contact for internal and external queries, signposting as required.
• Attend and minute meetings and present reports/minutes in the required format.
• Manage communication to/from the Service Manager and across Directorates ensuring prioritisation.
• Maintain efficient electronic and manual filing and retrieval systems.
• Lead organise workshops and other functions: venues, catering, notes and typing.
• Prepare and coordinate papers, presentations and agendas for meetings; transcribe minutes and follow up actions.
• Assist with budget management by coding and checking expenditure.
• Assist in induction and supervision of administrative staff as required.

Skills

Diary management

Mailbox management

Administrative support

Organisational skills

Communication

Recruitment support

Budget management

Meeting minutes

Stakeholder liaison

Job description

Essex Partnership University NHS Foundation Trust is seeking a Band 4 Personal Assistant (PA) to the Service Manager for the East Essex Inpatient Mental Health Services, based at the Lakes, Colchester. The role is fixed term or secondment until 31 March 2027 and includes administrative support to the Service Management Team.

You will provide comprehensive PA and secretarial support, manage diaries, co-ordinate meetings with internal and external stakeholders, and maintain filing systems.