Executive Assistant to Senior Navy Leadership (SES)

VISTA Technology Services Inc.; Arlington (VA); On-site; USD 115,000 - 145,000; Full time

Benefits offered by this job

Medical, dental, vision

Employer 401(k) match

Tuition assistance

Life and disability insurance

Job summary

VISTA Technology Services, Inc. is hiring an Executive Assistant to support NAVSEA activities onsite in Arlington, VA. You will directly assist the SES, coordinate calendars, travel, and meetings, and manage sensitive information with discretion.

The role requires DoD DoN knowledge, strong communication, and the ability to prioritize multiple tasks in a fast-paced environment. Travel and security procedures will be routinely utilized.

Qualifications

• 5+ years of administrative experience supporting DoN senior leadership.
• Knowledge of DoN organization, culture, and terminology.
• Experience managing calendars, meetings, and travel for senior leaders.
• Experience coordinating with cross-functional teams.
• Experience improving processes and updating SOPs.
• Experience supporting executive leadership meetings.
• Familiarity with DoN Records Management and correspondence guidance.
• Knowledge of military protocol and official correspondence.
• Strong written and verbal communication; attention to detail.

Responsibilities

• Organize DoN military and civilian leadership calendars, travel, meetings, and expenses.
• Prepare briefs, materials, and maintain office continuity in absence of leadership.
• Attend senior meetings, take notes, and disseminate action items.
• Track action items, deadlines, and workload priorities.
• Identify barriers and streamline processes; initiate SOP improvements.
• Format, edit, file, and track correspondence and documentation.
• Monitor internal and external information requests and tasks.
• Collaborate with teams to manage multiple priorities in a fast-paced environment.
• Ensure quality assurance on own work and others’, meeting deadlines.
• Leverage networks to achieve objectives and drive efficiency.
• Use DTS for travel arrangements and DISS for visit requests.

Skills

Executive support

Calendar management

Travel coordination

DoN knowledge

Communication skills

MS Office 365

DTS usage

DISS usage

Security clearance

Education

Bachelor’s degree

Tools

PowerBI

SharePoint

DTS

DISS

Job description

VISTA Technology Services, Inc. is hiring an Executive Assistant to support NAVSEA activities onsite in Arlington, VA. You will directly assist the SES, coordinate calendars, travel, and meetings, and manage sensitive information with discretion.

The role requires DoD DoN knowledge, strong communication, and the ability to prioritize multiple tasks in a fast-paced environment. Travel and security procedures will be routinely utilized.