Executive Assistant to Senior Leadership – Military Base

D2 Flight Academy; Omaha (NE); On-site; USD 45,000 - 60,000; Full time

Job summary

Tradewind Flight Services seeks a full-time Executive Assistant at Offutt Air Force Base to support senior leadership with calendars, communications, and document preparation. You will manage schedules, coordinate meetings, and ensure follow-up actions are completed accurately.

Responsibilities include preparing correspondence, reports, and briefing materials, tracking deadlines, and handling sensitive personnel records with discretion.

Qualifications

• Associate's degree is required.
• Minimum of one year clerical or data entry experience.
• One year of experience in a military environment required.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact between senior leadership and internal/external agencies, managing all communications.
• Manage leadership calendars, coordinate scheduling, and support meeting logistics and follow-up actions.
• Prepare, edit, and maintain documents including correspondence, reports, and briefing materials.
• Track deadlines, deliverables, and action items to ensure timely completion.
• Handle and safeguard sensitive personnel documents and records with discretion.
• Perform data entry and maintain accurate electronic records and databases.
• Attend meetings and coordinate follow-up actions with leadership staff.

Skills

Calendar management

Communications management

Multitasking

Professional demeanor

Verbal and written communication

Education

Associate’s degree

Tools

Microsoft Outlook

Microsoft Teams

Adobe Acrobat

Job description

Tradewind Flight Services seeks a full-time Executive Assistant at Offutt Air Force Base to support senior leadership with calendars, communications, and document preparation. You will manage schedules, coordinate meetings, and ensure follow-up actions are completed accurately.

Responsibilities include preparing correspondence, reports, and briefing materials, tracking deadlines, and handling sensitive personnel records with discretion.